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Document Controller

THOE REAL ESTATE DEVELOPMENT L.L.C

Posted on November 11, 2019

3 - 8 years Dubai - United Arab Emirates

Bachelor of Commerce(Commerce), Bachelor of Business Administration(Management). Indian Male

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Job Description

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• Implement and maintain document control processes and procedures
• Develop and maintain the Document Management System
• Manage all flows of documents either in electronic form or on paper support
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required
• Process incoming documentation (registration in the DMS, internal distribution, archiving)
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
• Ensure control and coordination of projects documentation and data
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
• Assistance in the preparation collation and issue of reports and registers as may be required
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with agreed schedule
• Monitoring of documentation progress in cooperation with the project planner
• Produce internal and external (Clients and Suppliers) over-due reports
• Ensuring the use of standardised forms and templates
• Set-up Projects folders and facilitate Project communication process
• Establish and maintain the Master Document Register in cooperation with the Project team
• Collate, produce and submit QA Documentation for Clients
• Cost effective operations of the batching plant
• Supervises a number of batch plant employees and directs and supervises ready mix drivers


Construction / Civil Engineering

Administration

Desired Candidate Profile

• 4 years in the Construction/Construction Specialist industry preferred
• Advanced user MS-Office suite and Document Management Systems such as 4p, Procure, Asite and Conject
• Document Control Certification is an advantage
• Specific training courses related to Document Management and Quality
• Good Communication Skills
• Teamwork and relationships
• Document management
• Methodical and rigorous

Keywords

Document Controller Administration Documentation

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THOE REAL ESTATE DEVELOPMENT L.L.C

Kleindienst is an established real estate and property developer with global expertise spanning more than 30 years and is proud to be the biggest European real estate company in Dubai.

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