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Document Controller

Confidential Company

Posted on April 22, 2019

3 - 6 years Manama - Bahrain

Secondary School. Filipino, Indian

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Opening 01

Job Description

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Monitoring the information flow on the in-house collaboration tool (Project Wise).

+ Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.

+ General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.

+ Information Management & Archiving:
+ Receive and archive all electronic information and hard copies as required.

+ Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.

+ Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

+ Information Management System (IMS):
+ Prepare and issue formal Transmittals for all outgoing information.

+ Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.

+ Monitor incoming queries (RFI’s) and information on Project wise to ensure all actions are completed.

+ Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.

+ Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.

+ Project Administration:
+ Monitor project programme to highlight key dates and aid their successful completion.

+ Prepare and update reports, minutes, and other documentation as necessary.

+ Assist team members with the relevant document management procedures.

+ Collect and/or track other data as required by the project team

+ Print drawings and documents as necessary.


Construction / Civil Engineering

Administration

Desired Candidate Profile

We are currently seeking to hire a Document Controller (Arabic/English) to be based at Bahrain. As a Document Controller you will be part of the Project team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.

+ Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools. High school degree. Min. experience of 5 yrs in similar scope.

Keywords

Should have proficiency in Ms Office. Good typing speed is a mandatory requirement.

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