Document Controller/Project Coordinator -Villas Supervision (Trakhees) CHAWLA ARCHITECTURAL & CONSULTING ENGINEER

Employer Active

Posted 21 mins ago

Experience

3 - 8 Years

Monthly Salary

AED 4,000 - 6,000 ($1,081 - $1,621)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Diploma(Architecture, Construction Technology), Bachelor of Technology/Engineering(Civil), Bachelor of Architecture(Architecture)

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

We are seeking a proactive and organized Document Controller / Project Coordinator with an Architecture, Engineering, or Construction background to support supervision and delivery under Trakhees regulations. The role is responsible for managing project documentation, coordinating with site and design teams, maintaining authority records, tracking submissions, and supporting overall execution throughout the construction lifecycle.

Key Responsibilities:

Document Control & Project Administration

  • Manage and maintain all project documentation including drawings, reports, RFIs, approvals, transmittals, inspection records, meeting minutes, and correspondence.

  • Ensure proper document numbering, version control, distribution, and archiving of all project records.

  • Maintain updated registers for drawings, material submissions, authority approvals, contractor submissions, RFIs, and NCR observations.

  • Track and monitor submission status to Contractors, Trakhees, Client, and internal teams.

Site Coordination & Supervision Support

  • Liaise effectively between the Project Manager, Resident Engineer, Site Inspectors, Design Teams, Contractors, and Client representatives.

  • Coordinate internal and external meetings including preparation of agendas, presentations, action trackers, and meeting minutes.

  • Follow up on action items and maintain logs for closure and reporting.

  • Support site teams with administrative coordination and preparation of supervision documentation.

Authority & Compliance Coordination

  • Maintain records and status tracking for Trakhees approvals, NOCs, inspection requests, and authority submissions.

  • Assist with preparation and coordination of documentation required for authority approvals and construction permit compliance.

  • Monitor submission deadlines and ensure timely follow-up with relevant stakeholders.

Reporting & Controls

  • Prepare weekly and monthly progress reports and dashboards.

  • Track key project milestones and maintain project logs.

  • Support implementation of document control and reporting procedures to improve project efficiency.

  • Carry out additional duties as assigned by the Project Manager.

Desired Candidate Profile

Qualifications:

  • Bachelor’s Degree or Diploma in Architecture, Civil Engineering, or Construction Management.

  • Minimum 3–5 years’ experience in document control and project coordination within construction consultancy or supervision projects.

  • Previous experience in villa projects, residential developments, or Trakhees projects is preferred.

  • Strong understanding of construction documentation and authority submission workflows.

  • Experience with document management systems and electronic filing platforms.

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

  • Strong organizational and communication skills.

  • Ability to work in a fast-paced site environment.

  • Immediate availability preferred.

Preferred Skills:

  • Experience coordinating with Trakhees.

  • Familiarity with supervision workflows and contractor coordination.

  • Knowledge of construction stages, inspections, and site documentation.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Document Controller
  • Project Coordinator
  • Villa Construction
  • Submittal Management
  • Project Administration
  • Project Coordination
  • Permit Processing
  • Technical Document Controller
  • Trakhees
  • Project Administrator
  • Project Planning Assistant

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CHAWLA ARCHITECTURAL & CONSULTING ENGINEER

We are a leading architectural consultancy firm dedicated to delivering innovative and sustainable design solutions. We are currently seeking an experienced Civil Engineer with to join our dynamic team.

Harshad - HR

Dubai UAE, Abu Dhabi, United Arab Emirates (UAE)