Documentation Specialist

Parsons Corporation

Job Description:

Parsons is looking for an amazingly talented Documentation Specialist (Saudi National) to join our team! In this role, you will manage and maintain comprehensive documentation for transportation projects, ensuring accuracy, compliance, and accessibility of system and process documentation throughout the project lifecycle.

What You'll Be Doing:

• Manage document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.

• Scan and distribute documents electronically as PDF digital copies to designated recipients and upload them to the client s Contract Management System.

• Maintain a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.

• Prepare, register, and track various documents, such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and non-conformance reports (NCRs), using project management software like Primavera.

• Track and update the status of submittals, safety reports, requests for information (RFIs), minutes of meetings, progress photographs, contract issues, and drawings.

• Produce regular reports on outstanding actions and responses to correspondence, ensuring timely follow-up and resolution.

• Ensure all documentation complies with project standards, regulatory requirements, and client specifications.

What Required Skills You'll Bring:

• Diploma or specialized training in document control or a related field.

• Minimum 8+ years of experience in technical documentation, with expertise in system documentation and process documentation for transportation or infrastructure projects.

• Proficiency in electronic document management systems (EDMS) and project management software (e.g., Primavera).

• Strong technical writing and communication skills in Arabic and English, both written and spoken.

• Ability to manage large volumes of documentation across concurrent projects in a structured and organized manner.

• Experience producing detailed reports and tracking documents to ensure compliance and meet deadlines.

What Desired Skills You'll Bring:

• Strong organizational skills and the ability to prioritize tasks effectively under pressure.

• Problem-solving skills to address and resolve documentation issues promptly.

• Familiarity with transportation project documentation standards and processes.