Event Coordinator VIBES EVENTS - SOLE PROPRIETORSHIP L.L.C.

We are seeking a proactive and highly organized Event Coordinator to join our client’s team in Abu Dhabi and Dubai. The ideal candidate must currently be based in UAE and available for immediate joining. This is a 3-month contract role with a possible extension, depending on performance and business requirements.

The successful candidate will play a key role in planning, coordinating, and executing events from concept to completion, ensuring all activities are delivered on time, within scope, and to the highest quality standards.

About the Role

The Event Coordinator will support the planning and delivery of exhibitions and events. This role requires strong coordination skills, attention to detail, and the ability to manage multiple stakeholders, suppliers, and timelines simultaneously.

The objective is to deliver seamless, well-executed events that enhance brand presence, meet client expectations, and support overall business objectives.

Key Responsibilities

• Coordinate end-to-end event planning and execution, including logistics, scheduling, and on-site support.

• Liaise with clients to understand event requirements, objectives, and expectations.

• Coordinate with internal teams to ensure smooth alignment on event deliverables.

• Manage relationships with external vendors, venues, and suppliers.

• Assist in budgeting, cost tracking, and expense reconciliation for events.

• Oversee event setup, live execution, and breakdown to ensure operational excellence.

• Prepare event schedules, run sheets, and checklists to support flawless delivery.

• Monitor event timelines and proactively resolve any issues that arise.

• Ensure compliance with health, safety, and venue regulations.

• Prepare post-event reports, including feedback, performance insights, and recommendations.