Events & Production Assistant

Confidential Company

The Event & Production Assistant supports the Senior Production Manager in the coordination and execution of all marketing events, exhibitions, activations, and production-related projects across Reportage Group’s portfolio.
This is a junior-level role, ideal for a motivated individual eager to learn the operational side of event planning and production within a fast-paced real estate environment.

Key Responsibilities

Event Coordination

• Assist the Senior Production Manager in the organization and delivery of events, exhibitions, and activations, including internal launches, sales events, and property showcases.
• Support with event logistics such as venue setup, branding materials, giveaways, and supplier coordination if requested by the line manager.
• Maintain detailed event checklists.

Production Support

• Coordinate with the Senior Production Manager to ensure materials follow brand guidelines and quality standards.
• Handle all site production permits in coordination with Engineering and CRM where applicable.
• Maintain an updated database of suppliers, production houses, and fabricators.

Procurement & Administration

• Assist in budget tracking and cost reporting for each production job.
• Maintain proper documentation and follow company procurement procedures.
• Support in compiling post-event reports and evaluations.

Qualifications & Skills

• Bachelor’s degree in marketing, Communication, Media, or a related field.
• 1–2 years of experience in event coordination, marketing, or production (internship or agency experience is a plus).
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Familiarity with project management tools (e.g., Asana) is an advantage.
• Strong communication and teamwork skills.
• Flexible to work extended hours or weekends during major events.
• Passionate, proactive, and eager to learn.

Key Attributes

• Energetic and hands-on — thrives in on-site environments.
• Collaborative — works well under supervision and within a large marketing team.
• Accountable — delivers on commitments and follows through with precision.
• Detail-oriented — ensures branding consistency and quality at every touchpoint.