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Executive Administrative Assistant to CEO


Posted on October 30, 2019

2 - 3 years Cairo - Egypt

Bachelor of Arts. Any Nationality

Opening 01

Job Description

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Role Mission
Your mission is to make me less busy and more productive.
• I m looking for an Executive Personal Assistant who goes above and beyond. You're at the heart of the business operations and activities: You anticipate needs and help maintain focus by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest technologies and trends. You also use that knowledge to strategically support ongoing projects. In addition to being organized and analytical, you possess the strong business judgment and exceptionally strong communication skills needed to interact with a variety of people: industry leaders, government officials, partners, and a variety of functions.
• This is a potential long-term work arrangement. It is a job for somebody who is passionate about solving problems to make other people s lives easier. As this job is about making my life easier and more effective, you will be doing 80% administrative assistance work and 20% personal assistance.
• This role is virtual unless you live near Saudi Arabia.
• Perform an array of administrative tasks (manage calendars, book travel, schedule facilities and equipment, research topics, prepare documents, proposals, and presentations, etc.)
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Turn sketches of meeting notes into charts and documents.
• Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports.
• Build efficiency and effective responsiveness and follow-up mechanisms into existing operations, and help define new operational workflows.
• Take exceptional notes and minutes, meeting follow-ups, interface with internal and external stakeholders, and go above and beyond to do whatever can help us focus on what we need to do.
• Manage personal relationships duties such as sending birthdays notes and gifts.
• Onboard new team members.
job requirements
More than 2 years
Bachelor's Degree at least


Desired Candidate Profile

• - BA/BS degree or equivalent practical experience.
• - 3 years of direct executive support experience to a CEO or GM.
• - Experience serving as a project lead from conception to completion.
• - Ability to quickly learn new tools and technologies. Interest and experience in using technology and the Internet to improve work efficiency.
• - Excellent communication skills in English. Arabic is a huge plus.
• - Comprehensive knowledge of process, project and program management theory and practices - and the ability to apply them when solving operational issues.
• -The expectation of complete confidentiality on all business and personal matters.
• - Ability to effectively communicate and collaborate with a diverse range of people and job functions.


Executive Administrative Assistant to CEO


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