¢ Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
¢ Research, compiles, assimilates, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content.
¢ Coordinate and follow up the schedule of CEO on a daily basis.
¢ Conduct weekly diary briefing s with the CEO to discuss upcoming engagements, invitations and other requests.
¢ Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff.
¢ Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator or executive accordingly.
¢ Makes referrals to appropriate staff or provides requested information.
¢ Inform others of the administrator s or executive s position on issues.
¢ Composes letters and memoranda in response to inquiries.
¢ Acts as liaison between the administrator or executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
¢ Produces a variety of documents, charts, and graphs in final form.
¢ Updates administrator or executive on status of issues before scheduled meetings.
¢ Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
¢ Plans and coordinates arrangements for professional conferences.
¢ Reviews, proofreads, and edits documents prepared for the administrator s or executive s signature.
¢ Takes and transcribes dictation on technical and confidential matters from the administrator or executive.
¢ Coordinates and facilitates the administrator s or executive s calendar to arrange appointments, meetings, and conferences.
¢ Recommends actions to be taken on the assigned task by the executive Develops, implements and maintains the HR strategy in relation to the company`s strategy, goals and objectives;
Skills & Qualifications:
¢ Female Arab national, age 25 to 35 years old
¢ Conversant in English and Arabic language
¢ A college graduate or its equivalent
¢ Five years of administrative support experience in Investment or Exchange entity where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.
¢ Must have administrative qualities that enable her to deal with others.
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