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Executive Assistant cum Admin Officer

Blue Water Enterprise LLC

Posted on July 3, 2018

3 - 5 years Dubai - United Arab Emirates

Bachelor of Arts, Bachelor of Business Administration(Management). Any Nationality

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Job Description

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Main Accountabilities:

· Devising and maintaining office systems, including data management and filing;
· Take notes at meetings or to provide general assistance during presentations;
· Screening telephone calls, enquirers and requests, and handling them when appropriate;
· Meeting and greeting visitors at all levels of Seniority;
· Organizing and maintaining diaries and making appointments;
· Dealing with incoming email, faxes and post, often corresponding on behalf of the directors;
· Organizing and attending meetings and taking dictation and minutes;
· Carrying out background research and presenting findings;
· Liaise with internal administration and marketing departments to create and implement projects.
· Ensure necessary records are maintained that can readily provide current, accurate and accessible information
· Provide senior level administrative support to the directors through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
· Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues
· Provide coordination support to the Senior Management Team
· Coordinate all logistics for Board meetings

Job specification:

• Graduate in any discipline, preferably Business Administration.
• Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
• Good technical understanding and should be able to grasp, understand & use various software & tools
• Ability to work effectively in a cross-functional team environment.
• Ability to manage and prioritize multiple projects and tasks simultaneously.
• Minimum of 4 years of professional administrative experience
• Experience in writing business correspondence
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
• Ability to take initiative to manage workflow and priorities
• Excellent organizational skills and multi-tasking ability
• Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
• Sound judgment and ability to maintain confidentiality

Education / Training / Teaching / Academics



Administration Work Clerical Work

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Blue Water Enterprise LLC

Fortes Holdings is a diversified group established in the UAE since 1975. Primarily starting off in the construction business, Fortes Holdings has grown into several companies operating in different vertical industries, namely real estate, construction, education, health and fitness, trade and inves tments of financial instruments and securities, and building materials trading.
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Name/ Designation:
Rachel Ramchandran - HR Manager

Website http://www.fortesholdings.com/

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