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EXECUTIVE ASSISTANT

Client of Propel Consult

Posted on June 12, 2018

5 - 6 years Bahrain - Bahrain

Any Nationality

Opening 01

Job Description

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Executive Assistant
Location:Bahrain
Last Updated:11-JUN-18
REF NO:16719
Job Description: Company
Our client is a Global It company. They are looking to hire an Executive Assistant for their office in Bahrain
Duties & Responsibilities
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
Qualifications & Experience
• 5 years experience in a similar role
• Fluency in English. Arabic is a plus
• Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication
• Candidate must be based in Bahrain


IT - Software Services

Administration

Keywords

Logistics Scheduling Graphics Troubleshooting Transcription Equipment maintenance Preventive maintenance Assistant Executive MS Office Time management

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Client of Propel Consult

Established in 2009 by Barry Prost and Jamie Groom, Propel Consult provides a broad range of high quality recruitment and management consultancy services to employers in the Middle East. The company’s professional services focus on these distinct specialist divisions:





- Oil & Energy

- Construction & Engineering

- Human Resources

- Banking & Finance



Originally established in Ireland, the company is headquartered in Bahrain, which is also its centre of excellence for the region to facilitate the retention of corporate standards, culture and values. The company’s mission is to add value to its client organizations by continually delivering the best quality human resource solutions that save both money and time. Its range of services includes:

- Database Search

- Structured Interviewing & Selection

- Ancillary Consulting Services (Exit Interviews & Salary Surveys)

- Managed Advertising Assignment

- Integrated Project Management





With a team of over 100,000 employees that include highly experienced, dedicated and qualified professionals, Propel Consult is always on the lookout to hire the top talent for different positions and roles.

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Website http://propelconsult.com/joblist/?id=16719


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