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Executive Assistant

Vistas Global

7 - 8 years Doha - Qatar

Bachelor of Business Administration(Management). Any Nationality


, Posted on June 11, 2018 1 Opening

Job Description

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The main responsibilities of this job holders is to include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.
Responsibilities:

• Coordinate daily calendars of senior managers.
• Plan appointments and events.
• Act as the point of contact between executives and employees/clients.
• Create regular reports and update internal databases.
• Make travel arrangements.
• Manage phone calls and emails.
• Respond promptly to managers queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations).
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Review and recommend changes to our company policies.
Qualification, Experiences and Skills:
• Diploma in Secretarial studies or Business Administration or other relevant qualification.
• 7+ years experience as a Senior Administrative Assistant.
• Demonstrated knowledge of digital office technology including electronic records management systems and communications systems.
• Demonstrated knowledge of medical terminology and hospital operations.
• Strong organizational skills and knowledge of administrative policies and procedures as applied to academic medical institutions.
• Strong interpersonal and communications skills and proven ability to work effectively at Executive level with a wide range of staff in a busy hospital environment.
• Demonstrated proficiency with Microsoft Office suite.
• Excellent keyboard skills (minimum 60 words per minute) with a high level of accuracy
• Fluency in written and spoken English.


Industry Type : IT - Software Services
Functional Area : IT Software

Keywords

Administration Schedulinginess Administration Hospital Operations Records Management Management Systems Troubleshooting Manager Technology Senior Executive

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Vistas Global

Founded in the year 2014, Vistas Global is a multifaceted group having businesses in domains as diverse as technology, media, digital, engineering, trading, real estate, and food & beverages. Headquartered in Doha, Qatar, the company also has its offices in Dubai (UAE), California (USA), Singapor e, and Mumbai (India). The company offers infrastructure solutions, business process applications, IT Operations Management, and Analytics & Intelligence. Additionally, it also offers services such as marketing, sales, customer service, human resources, back office & field services, finance & accounting, information technology, and information security. Over the years, the company has served numerous big clients, including names like Barwa Bank, University of Calgary, Qatar Chamber, Citi Bank, Bein Sport, Weill Cornell Medicine, Tanzifco, etc.





The company aims to help businesses achieve success through innovation and transformational excellence. Towards this end, Vistas Group transforms its clients’ operations through efficiency and service quality augmentation.





Vistas Global has over 1,300 highly-skilled and talented professionals working across 5 continents through 8 offices in 5 time zones. The company is looking for more experienced, driven and motivated individuals to join its team.



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