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Executive Assistant

Nabeel Perfumes

Posted on August 2, 2018

1 - 2 years Sharjah - United Arab Emirates

Diploma(Architecture). Any Nationality

Opening 01

Job Description

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¢ Daily sales reports
¢ Monthly sales for own locations and third parties
¢ Processing the local purchase orders
¢ Preparing the monthly sales targets and incentives memos
¢ Application for promotional spaces, coordination of all required processes and procedures
¢ All kind of work permits from Malls and Hotels
¢ Getting the gate/access passes wherever is required
¢ Supporting in process of leasing agreements and retail contracts
¢ Application, follow up and arrangements for international exhibitions
¢ Liaise with contractor companies and malls for design and fit-out of new retail locations, promotional podiums, shop in shop concepts
¢ Assist Vice President, Luxury sales in day to day duties, agendas, minutes of meetings, arranging business trips, visa processing
¢ Business correspondences on behalf of group and/or Vise President with local and overseas partners
¢ Preparing the expense reports for VP, Luxury Sales locations and staff
¢ Reconcile payments and receipts to various parties on time
¢ Creating presentations, documents, files, spreadsheets and databases
¢ Performing administrating duties
¢ Store, file and retrieve corporate documents


Desired Candidate Profile

¢ Proven working experience as a executive assistant or senior executive assistant
¢ Excellent MS Office knowledge and English proficiency
¢ Outstanding organisational and time management skills
¢ Aware of the latest office gadgets and applications
¢ Acquainted with office management systems and procedures
¢ Excellent verbal and written communications skills
¢ Discretion and confidentiality
¢ High School degree
¢ PA diploma or certification would be considered a plus


Process Associate Leasing Office Management Management Systems Senior Executive Processing Management Vice President Administration


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Nabeel Perfumes

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