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EXECUTIVE ASSISTANT OFFICE OF THE PROVOST

AUD American University in Dubai

Posted on August 2, 2018

1 - 2 years Dubai - United Arab Emirates

Any Nationality

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Job Description

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About AUD
Human Resources
AUD Employment Opportunities
Full-time Administrative Opportunities
Executive Assistant Office of the Provost
EXECUTIVE ASSISTANT OFFICE OF THE PROVOST
The American University in Dubai invites qualified applicants to apply for the position of Executive Assistant Office of the Provost.
The fundamental responsibility of this position is to support the Provost in all effective business, academic and the operational functioning of the office.
Principal Responsibilities:
¢ General management/support for the Office of the Provost
¢ Manage all administrative and academic activities of the office of the Provost
¢ Manage the Scheduling activities of the Academic council and the agenda, meeting minutes, presentations and updates
¢ Draft and reviews standards documentations
¢ Draft, review, prioritize, and respond to letters, emails, correspondences, and communications
¢ Develop and maintain minutes of meetings and action items
¢ Set up and maintain well-organized filing systems for the Office of the Provost
¢ Assist in planning of events, workshops and meetings
¢ Develop presentations to all external parties
¢ Management of website and social media accounts
¢ Make appointments and maintain calendars and schedules
¢ Handle all telephone, fax, e-mail and other communication
¢ Assist in planning of events and meetings
¢ Greet and assist staff, faculty and students
¢ Handle confidential documents and information
¢ Knowledge and high level of proficiency in the use of all office equipment
¢ Provide back-up support to the Office of the Provost with miscellaneous administrative duties
¢ Other related duties as assigned
Competencies and Skills Used:
¢ Excellent writing skills
¢ Excellent communications skills
¢ Strong organization and office administration skills
¢ Patience and the ability to work under pressure
¢ Excellent interpersonal skills
¢ Multitasking and prioritization skills
¢ Flexibility
Essential Qualifications:
¢ Excellent computer proficiency
¢ Excellent time management
¢ Ability to use time efficiently and meet deadlines
¢ Native English speakers are preferred, Arabic is essential
Applications will be accepted and evaluated until this position is filled.
This position is suitable for those candidates already resident and under sponsorship in Dubai.
Interested applicants must submit the following requirements via email to recruitment@aud.edu .
(Please state the title of the position as the subject of the email)
¢ Cover letter
¢ Updated CV
¢ Contact information of three (3) academic/professional references
Alternatively, applicants can submit their application materials to the following postal address:
Angele El Khoury
Director of Human Resources
The American University in Dubai
P. O. Box 28282, Dubai, U.A.E.
No telephone calls please.
While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up interview.


Education / Training / Teaching / Academics

Administration

Keywords

Office Administration Administration Recruitment Scheduling Operations Social Media Office Equipment Interpersonal Skills Computer Proficiency General Management

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AUD American University in Dubai


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