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Executive Assistant to CEO

Confidential Company

Posted on November 11, 2019

5 - 10 years $4,000 - $5,000 Ajman - United Arab Emirates

Any Graduation, Bachelor of Arts, Bachelor of Commerce(Commerce), Bachelor of Business Administration(Management). Any Nationality Female

Medical, Ticket

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Job Description

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• Detailed oriented, comfortable working in a high-pressure environment with tight deadlines and displaying the confidence to get things done in a timely manner with excellent and consistent follow-through and ensure effective office management including CEO office security, cleaning, waste disposal, air conditioning, office supplies, etc.
• Strong focus on system and procedure improvements in the CEO office. Identify areas requiring improvement, develop project recommendations to Group CEO and implement projects.
• Follow up managers reports or ongoing business negotiations as per instruction
• Manage the day-to-day performance and development of the Receptionist/Administration Support Employees.
• Manage the Group CEO’s calendar efficiently, schedule a high volume of meetings and appointments, manage an ever-changing business/personal Outlook calendar and complex schedules to ensure effective time management.
• Keep the Group CEO up to date about important ongoing matters.
• Makes travel arrangements for the Group CEO as required, including booking flights, hotel accommodation, car rental, and providing directions to facilitate hassle-free travel.
• Manage the internal budget tracking of CEO Office.
• Plan, organize and coordinate the administrative aspects of the Group CEO’s office functions which include facility services, filtering all incoming phone calls, emails and in-person inquiries providing general information and referring inquiries to appropriate sources based on priorities, procedures, protocols, and personnel for smooth daily operation. Take, type and distribute minutes of the meetings
• Liaison with external/internal contacts & manage office space. Implemented new methods to improve efficiency.
• Proactively create and maintain effective workflow and communications to accomplish the work of the Group CEO which includes the handling of a variety of tasks simultaneously
• Assisting with the identification of suitable strategic business opportunities
• Collating and updating data for monitoring of the work pipeline
• Exposure to high-level confidential office and client data

Construction / Civil Engineering

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

To provide high level administrative support at an executive level ensure internal and external stakeholder satisfaction of the CEO's office.


Detailed oriented Meetings Scheduling CEO plan Follow up Calendaring Calendar Manage

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