Executive Assistant To Managing Director Nada Happiness Group

Posted 30+ days ago

Experience

5 - 10 Years

Job Location

Muscat - Oman

Education

MBA/PG Diploma in Business Mgmt

Nationality

Indian

Gender

Any

Benefits

Annual Air Ticket, Annual Leaves As Per Labour Law, Paid Leaves, Perks & Benefits As Per Labour Law

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Provide full executive support to Chairman & MD including calendar management, emails, meeting coordination, and travel arrangements.

  • Draft and manage professional correspondence, memos, circulars, and confidential documents with zero errors.

  • Prepare Minutes of Meeting (MOM) and follow up with HODs/Directors for task updates and action closure.

  • Schedule and coordinate all meetings; manage meeting room bookings and ensure rooms are fully ready 10 minutes before meetings.

  • Prepare meeting materials, presentations, and required documents for Chairman/MD.

  • Coordinate with Admin/HR/IT for all office needs, maintenance, and internal arrangements.

  • Handle VIP visitors, schedule appointments, and ensure excellent hospitality.

  • Maintain daily/weekly tracking sheets for all instructions given by Chairman/MD.

  • Maintain filing systems, document control, and confidential records.

  • Support in preparing letters, reports, circulars, and official communication.

  • Maintain the annual business calendar and support Chairman/MD in planning schedules.

  • Be available during urgent situations and provide immediate coordination when required.

  • Act as the primary point of contact for all internal and external stakeholders.

Key Performance Expectations

  • 95% of tasks for Chairman/MD completed within deadlines.

  • Zero scheduling conflicts; meeting rooms always prepared in advance.

  • 100% professional communication with zero errors.

  • Weekly reports and follow-up trackers submitted on time.

  • Zero breach of confidentiality.

  • Smooth coordination with Admin/HR/IT with same‑day resolution of issues.

  • High satisfaction and positive feedback from visitors and senior management.

Desired Candidate Profile

  • Highly organized, proactive, and detail-oriented EA with 7–12 years’ experience supporting Chairman/MD/CEO.

  • Excellent English communication skills (Malayalam Preferred ) with ability to draft flawless professional documents.

  • Proven experience in managing complex calendars, high-level meetings, and extensive travel arrangements.

  • Strong follow‑up skills with HODs and Directors, ensuring tasks are completed within timelines.

  • Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint) and ability to prepare executive presentations.

  • Experienced in preparing MOMs, executive briefs, meeting packs, and action trackers.

  • High level of discretion, integrity, and professionalism with zero confidentiality breaches.

  • Ability to remain calm under pressure and available for urgent requirements when needed.

  • Strong interpersonal and stakeholder management skills; experience handling VIP guests.

  • Excellent coordination with Admin/HR/IT to resolve issues quickly and ensure smooth office operations.

  • Punctual, reliable, and committed to supporting senior leadership with excellence.

  • Experience in GCC Country is a strong advantage.

  • Experience in Retail or FMCG sector is an added advantage for this role.

  • Both male and female candidates are welcome to apply.

Qualifications

  • Bachelor’s Degree required (Business Administration preferred).

  • Experience in a corporate group, conglomerate, or family office is an advantage.

  • Strong writing, communication, and presentation skills.

  • Must be capable of working in a fast-paced, executive-level environment.

Employment Type

    Full Time

Company Industry

  • FMCG
  • Foods
  • Beverages

Department / Functional Area

  • Secretary
  • Front Office
  • Personal Assistant (PA)

Keywords

  • Senior Executive Assistant
  • Administrative Director
  • Report Writing
  • Leadership Assistant
  • Problem Solving
  • Minutes Of Meetings
  • FollowUps
  • MIS Reports

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Nada Happiness Group

Nada Happiness is a pioneer in Oman's retail, wholesale, distribution and trading sectors with a legacy of unwavering excellence. Our portfolio encompasses two distinct companies, each housing six specialized divisions. This intricate framework has led to the establishment of twenty strategic outlets, offering a comprehensive array of over 30,000 products. Supporting these endeavors is our dedicated workforce, comprising 470 skilled professionals, whose collective commitment has fostered an extensive base of satisfied clients. Facilitating smooth logistics and ensuring the timely movement and safe storage of goods is our extensive fleet of carefully maintained vans, cars and trucks. Each passing year has marked a momentous milestone in the evolution of Nada Happiness. Central to our narrative are the architects of this triumph – Our Website - https://www.nadahappiness.com/

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Ameer Ahammed Ahammed - HR

Wadi Al Bhaiyas St, Sib, Oman Kuwait, Muscat, Oman