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Executive Secretary - Alexandria


Posted on August 10, 2018

2 - 4 years Alexandria - Egypt

Bachelor of Business Administration(Management). Any Nationality

Opening 01

Job Description

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Devising office systems, including data management and filing.
• Arranging travel, visas and accommodation.
• Screening phone calls, inquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Coordinate the activities of the reception team
• Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately attended
• Responsible for directing inquiries accordingly
• Ensure the safe keep of information and update it regularly
• Ensure the efficient processing of incoming and outgoing mails
• Responsible for arranging couriers
• Ensure that the premises are kept tidy, ready and clean at all times.
• Responsible for checking the state of stationery and equipment and if found to be malfunctioning, should be maintained
• Ensure compliance with all company policies, procedures, and guidelines
• Ensure records are kept properly so that they can be easily retrieved for review when needed by relevant personnel
• Provide support, mostly administrative to other members of staff according to the directives of the manager

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Very Presentable with high communication skills and flexible working hours
• Bachelor Degree in Business Administration or other related, with min of 2 years of experience
• Effective use of English grammar, spelling, and vocabulary
• Knowledge of standard procedures and practices in an office
• Some knowledge of government operation or other complex and multi-function operations
• Ability to communicate must be fairly strong,
• Ability to understand people that come around,
• Ability to flow well with visitors to the office, and also to maintain a cooperative relationship with other staff
• Ability to learn on the job and apply to work. This learning should include information about personnel, organization, and service improvement
• Ability to work effectively under continuing pressure and possible interruptions
• Ability to understand and keep to instructions
• Ability to use the computer fairly well
• Having a chatty and cheery personality and a smiling face
• Ability to be very organized
• Please update your profile with personal photo
• Females only are welcomed to apply for this post


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