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Executive Secretary (DMCC Experience)

Phantom Associates

2 - 3 years Dubai - United Arab Emirates

Any Nationality

, Posted on June 12, 2018 1 Opening

Job Description

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• Provide assistance to GM/CEO personal requirements
• Provide administrative support to the General Manager and Senior Management
• Handle the daily clerical and administrative functions of the office.
• Organize travel programs for directors and managers, manage their overseas travel itinerary, books tickets, confirms business agendas, arranges hotel stay, vehicles and special events as required.
• Prepare Tourist Visas for employees and company visitors as and when required.
• Preparing Travel expenses for General manager, CEO and Senior Managers.
• Handle all travel requirements of current and incoming company and staff as required.
• Manages and executes entire onboarding process start to finish for new employees including document preparation, DMCC application/submission, GDRFA, Emirates ID, medical fitness testing and passport stamping.
• Handle employees Medical Insurances including new applications, follow ups, and renewals.
• Liaises with all government bodies and departments to ensure timely execution and approval of all Visa, insurance and
• ID requirements in accordance with relevant regulations.
• Assist CEO, General Manager and senior management with all day to day administrative tasks as and when required.
• Assist with research required throughout the office.
• Greet visitors to the office, and assist with meeting necessities.
• Make and screen phone calls on behalf of CEO and General Manager as required.

Industry Type : Airlines / Aviation
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

• In-depth understanding and experience with DMCC Visa, insurance, and passport regulation and processes required.
• High level organizational and planning skills
• Excellent communication skills
• Above average information gathering and monitoring skills
• Excellent problem analysis and problem solving skills
• High levels of initiative and attention to detail/accuracy
• Excellent time management skill
• Proven experience as an administrative officer with minimum 3-years experience in similar role.
• Understanding and experience in office management
• Full proficiency in MS Office


MS Office Office management Administration Monitoring Executive Secretary Senior management Time management Research Testing Management

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Phantom Associates

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