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Executive Secretary (Female)

Career line Middle East DMCC

Posted on November 12, 2019

10 - 12 years AED 15,000 - 20,000 ($4,051 - $5,400) Dubai - United Arab Emirates

Any Graduation. Indian Female

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Job Description

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Our client, a leading MEP CONTRACTING GROUP of company has the requirement of EXECUTIVE SECRETARY

Executive Secretary to the SENIOR MANAGEMENT (Vice President

Key Responsibilities and Activities:
• Managers' diary management including leveraging managers' time - A good knowledge of Outlook & Calendars
• Successfully manage busy and ever evolving diaries, proactively managing when schedules change. Re-scheduling complex meeting and travel itineraries often at short notice.
• Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.
• Travel co-ordination: Working with a travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.
• Logistical support for all meetings, conferences and workshops
• Technical support, including PowerPoint, Word, Excel and online research
• General support, including processing time and expense submissions, filing and other ad hoc tasks
• Assist in the case team 'kick-off' and 'wrap-up' processes
• All case team administration, including contact management and meeting scheduling
• Attendance at case team 'kick-off' meetings, and where appropriate, other case team meetings during the case
• Organising case team events, sourcing venues and activities
• Provide graphics support: creation of basic presentations and amending existing presentations

Additional activities:
• Provide support and cover for other EAs/MAs
• Involvement in internal office-wide projects

Personal Attributes:
• Exceptional organisation, prioritisation and time management skills
• 'Can do!' mentality, willingness to get involved in a variety of projects and activities
• Flexible attitude and team approach
• Efficient and accurate
• Excellent communication and listening skills
• Enthusiastic, dedicated, hardworking and committed
• A desire to learn and develop
• Pleasant, calm and diplomatic, even when under pressure
• Good sense of humour, outgoing and fun to work with
• An interest in the substance and commercial impact of Company's work
• 100% commitment to the role and the company

Construction / Civil Engineering

Secretary / Front Office / Personal Assistant (PA)


Executive Secretary Personal Assistant

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Career line Middle East DMCC


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