Executive Secretary

AtkinsR alis

Key Responsibilities:

• Ability to liaise with a wide variety of staff and clients at all levels
• Able to act on own initiative and operate in a proactive way
• Secretarial assistance to the overall management of Atkins projects
• Non-technical coordination with the project team, Client and sub-consultants
• Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports
• Responsible for project document control:
  • Establish and maintain the project filing in accordance with the Quality Management System
  • Organise and follow-up timely project document deliveries
  • Typing and handling of various project communications
  • Create and maintain outgoing document & correspondence register
  • Create and maintain project network directory
  • Handle project queries/communication in the absence of project team
  • Preparation and distribution of controlled project documents such as Project Quality Procedures/Change control forms
  • Preparing project specifications
  • Assist the Project Managers with the preparation and issuing of tenders and tender bulletins
  • Provide support to Project Managers during project audits
  • Coordinate tender submissions and prepare documentation for tender opening meetings
  • Assist in preparing tender analysis reports and recommendation to the Client

Qualifications & Education:

• Bachelor's degree
• 9+ years of relevant experience as an Executive Secretary in UAE
• English & Arabic communication skills
• Decent Typing skills
• Good computer skills