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Executive Secretary

UG Medical

Posted on August 9, 2018

1 - 5 years Cairo - Egypt

Any Nationality

Opening 01

Job Description

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Main Duties:
• Provide a full secretarial and administrative support service to the GM.
• Maintain the diary and arrange appointments as necessary.
• Type reports and routine correspondence from dictation or written sources.
• Screen and respond to all incoming telephone calls and take action as appropriate.
• Draft routine correspondence for approval and signature by the GM.
• Receive visitors to the office.
• Open and distribute post.
• Attend and minute all board meetings and arrange for the distribution of the minutes.
• Maintain the office filing system and all personnel records.
• Make all travel arrangements for the GM.
• Make arrangements for any meetings required by the GM.
• Undertake projects and research, which might require contact with external agencies, as required by the GM.
• Operate standard office equipment such as word processor, photocopier etc.
• Act as the GM s representative at internal meetings.
• Oversee the maintenance of secretarial standards

Construction / Civil Engineering

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Proven experience as an Executive Secretary
• Females only
• Age less than 30
• Knowledge of Office Manager responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail, problem solving skills & excellent follow up
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as Executive Secretary will be a plus


MS Office Office management Administration Scheduling MS Outlook Office equipment Executive Secretary admin executive Time management Excel


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UG Medical

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