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Executive Secretary

Crown Emirates

Posted on November 19, 2019

2 - 8 years Dubai - United Arab Emirates

Any Graduation. Any Nationality

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Job Description

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We are looking for Executive Secretary for Dubai, UAE.

Responsible for supporting high-level executives and management and/or entire departments. Provides comprehensive support services to the GM ensuring professional, responsive and effective experience with the organization as a whole, provides administrative support and performs numerous duties including:

•Effective coordination with other offices globally
•Prepare correspondence.
•Arrange, sign for outgoing mail and packages for pick-up and delivery.
•Prepare statistical reports.
•Provide administrative and clerical support to departments or individuals.
•Schedule meetings and arrange conference rooms and refreshments.
•Alert manager about cancelations or new meetings.
•Manage travel and schedule.
•Handle information requests.
•Manage spreadsheets.
•Greet and receive visitor.
•Prepare confidential and sensitive documents.
•Coordinates office management activities.
•Determine matters of top priority and handle accordingly.
•Prepare agenda for meetings.
•Takes and transcribes dictation.
•Plans events and volunteer activities.
•Coordinate travel arrangements; approval, prepares itineraries; prepares, compiles and maintains travel vouchers and records.
•Operate office equipment, such as photocopy machine and scanner.
•Coordinate committees and task forces.
•Maintain hard copy and electronic filing system.
•Handling incoming communications such as email and formal letters. She must also manage electronic and paper files.
•Organize travel, visas, accommodation when required for business travellers and visitors.
•Support in Supply chain documentation, supplier registration, GRN’s
•Order, maintain, supply office stationaries and cafeteria.


Administration

Keywords

Executive Secretary Secretary Personal Assistant PA GM General Manager Statistical reports Travel Arrangements Supply chain documentation Supplier registration Office Equipment Visa Processing

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Crown Emirates

A leading packaging manufacturing company in Jebel Ali Dubai looking to hire qualified staff

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