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Executive Secretary

AIMS Holding

Posted on February 21, 2018

6 - 7 years Jeddah - Saudi Arabia

Any Graduation. Any Nationality

Opening 01

Job Description

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Purpose of the job
Ensure efficient and effective complete secretarial support to the assigned Managers in a way that the Managers are enabled to do their work in an organized and efficient way.
Key result areas
1. Agenda management
Organize and manage the agenda s for the Managers by scheduling and confirming appointments and meetings and draw their attention to fulfill commitments.
2. Instructions and requirements
Communicate and coordinate various instructions and requirements of Managers with various individuals and/or departments.
3. Phone, emails and letters
Receive, screen and dispatch telephone calls, emails and letters for the Managers, and route and handle routine matters that do not need the Manager s attention.
4. Meetings and events
Arrange meetings and conferences on request, including catering needs, and organize events on request.
5. Administration & Filing
Organize and maintain filing systems for correspondence and records in order to keep updated records and to make the information available and accessible for the Managers.
6. Correspondence
Prepare a variety of correspondence, reports and presentations in English and Arabic, for Manager s approval, using the appropriate software.
7. Reporting
Draft the regular reporting and ad-hoc reports when required and initiate timely response to requested reporting deadlines.
8. Visitors
Receive and host visitors for the Managers.

Banking / Financial Services / Broking


Desired Candidate Profile

• Education: Bachelor degree
• Experience: over 6 years in secretarial job
• Languages: Fluent in English & Arabic
• Advanced skills in use of Microsoft Outlook, Word, PowerPoint and Excel


Correspondence English Secretarial activities Scheduling Catering Executive Secretary MS Outlook Management Word Support


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AIMS Holding

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Website https://www.workable.com/j/1B689472B8

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