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Executive Secretary

Riyadh Cable

Posted on October 23, 2018

5 - 6 years Riyadh - Saudi Arabia

Diploma(Other). Any Nationality

Opening 01

Job Description

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Responsibilities

Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned.

Requirements

Bachelor degree or Diploma. 
Minimum 5 years of experiences in the same field. 
Good knowledge of internal and external communication.
Speed printing in Arabic & English 
Good knowledge of archive and documentation 
Ability to prepare statistical reports and charts
Ability to use the computer and general programs
Fluent speaking & writing English language & Arabic
Proven experience as an executive secretary or similar administrative role.
Proficient in MS Office and œback-office� software (e.g. ERP).
In-depth knowledge of office management and basic accounting procedures as well as the technical vocabulary of the relevant industry.
Familiarity with basic research methods and reporting techniques.
Excellent organizational and time-management skills.
Outstanding communication and negotiation abilities.
Integrity and confidentiality.





Secretary / Front Office / Personal Assistant (PA)

Keywords

Back Office Office Management Administration Erp Printing Financial Statements Executive Secretary Accounting Management

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