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Executive Secretary

You Trading International Co.

Posted on November 11, 2019

3 - 5 years Riyadh - Saudi Arabia

Any Nationality

Opening 01

Job Description

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Executive Secretary
Job Location : Riyadh
The role:
We re looking for an organised, efficient and enthusiastic admin expert to handle all office management aspects, including office operations, documentation creation and management, communication with clients, partners and suppliers, and more.
Duties & Responsibilities :
Overseeing general office operation
Greeting visitors and answering incoming phone calls
Coordinating appointments and meetings and managing staff calendars and schedules
Coordinating domestic and international travel, including flight, hotel and car rental reservations
Purchasing office supplies and equipment and maintaining proper stock levels
Drafting letters, emails and other correspondence for clients, partners, suppliers or the government
Maintaining the office and vehicle condition and arranging necessary repairs
Liaising with facility management vendors, including cleaning catering and security services
Planning in-house or off-site activities, like celebrations and conferences
Organising office operations and procedures
Partnering with HR to update and maintain office policies as required
Managing the administering the business s bank accounts
Organising, filing and maintaining documentation
Inputting, amending or deleting information and data as required to maintain the business system
Creating presentations or performing basic graphic design work as required
Acting as a personal assistant to the general manager
You :
We believe you are an educated, experienced, and skilled office manager, admin assistant or secretary who enjoys enabling management to be efficient through outstanding office management.
Requirements :
Education & Qualifications :
Bachelor s degree preferred
High school diploma essential
English certification required if you are not a native speaker
MS Office certification preferred
Work Experience :
Proven experience as an Office Manager, Administrative Assistant or Secretary in Saudi Arabia
Skills & Knowledge :
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office
Hands-on experience with office machines (e.g. fax, printers, scanners)
Competencies :
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills in English and Arabic
Strong organizational and planning skills
A creative mind with an ability to suggest improvements
Interested candidate can apply with your updated resume

General Trading / Export / Import

Secretary / Front Office / Personal Assistant (PA)


Executive Secretary


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You Trading International Co.

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