Executive Secretary King Abdullah University of Science and Technology Posted on June 12, 2018 5 - 6 years Other - Saudi Arabia Any Graduation. Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB First, performs a wide variety of administrative, secretarial and support duties for the Director and his team. Second, coordinates and participates in office support function to help achieve the Center s goals and objectives . Major Responsibilities Administrative & Secretarial • Supports the Center Director for all secretarial and administrative requirements including diary, travel, reimbursements, hosting visitors, special projects. • Supports the staff and students reporting to the Director including Center technical staff for non-routine administrative requirements such as training in systems, urgent or difficult requests. • Is generally the first point-of-contact for people seeking to engage with AMPM Center. Includes answering telephone and email enquires in a professional and helpful manner and meeting and greeting clients and visitors. • Maintains HR required records for attendance of staff and prepares monthly TMA Report. • Inducts new Center members and orders new IT equipment. • Maintains IT Register of Center assets and periodic reconciles with IT Department Register. • Prepares agenda and collects materials for meetings, and conferences; takes minutes and keeps records of proceedings, as required by Director. • Shows initiative and anticipates problems and helps improve Center administration. • Reviews and maintains files of reports, letters and other documents of the Director s Office to ensure accessibility, accuracy, completeness and conformance to KAUST requirements. • Supervises any administrative PTSA employees including prioritizing daily duties. Communications Communications, written and digital form a vital part of the Center s outreach and professional image. • Updating of Center brochures with attractive and relevant text and photographs. • Updating and maintenance of Center public PowerPoint presentations. • Updating and maintenance of Center website in coordination with relevant VPR Office staff. • Publishing fresh and interesting material on our Center Facebook and Newsletter. Other Responsibilities Supports other faculty in the Center as needed. Organization Division of Physical Sciences & Engineering Division Advanced Membranes and Porous Materials RC Company Industry Education / Training / Teaching / Academics Department/Functional Area Secretary / Front Office / Personal Assistant (PA) Desired Candidate Profile Business Skills • Understands and uses appropriate methods, tools and applications such as MS Office • Able to make purchase orders using KAUST procurement system. • Absorbs technical information when it is presented systematically and applies it effectively. Non-Technical Skills or Attributes Autonomy • Uses minor discretion in resolving problems or enquiries. • Works without frequent reference to others. Complexity • Performs a range of varied work activities in a variety of structured environments. Business Skills • Demonstrates a rational and organized approach to work. • Identifies and negotiates own development opportunities. • Good communication skills and cross-cultural sensitivity. • Works as a team to achieve best outcome for the Center. Keywords Procurement Publishing Administration Executive Secretary Center Director Technical Staff Office Staff Powerpoint Training REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at firstname.lastname@example.org People also searched for Executive Secretary Jobs Executive Assistant Jobs Personal Assistant Jobs Secretary Jobs Attendance Jobs Administration Jobs Procurement Jobs King Abdullah University of Science and Technology Founded in 2014, American Academy is one of the leading educational support service providers in Dammam, Saudi Arabia. The institute has certified native English teachers, and specialized ESL courses, and specializes in – • Corporate English training • Curriculum devel opment • Exam preparation • Military DLI English • Technical vocational training American Academy strives to offer quality education to the students in the most professional manner, while nurturing their potential. It is committed to supporting Kingdom's Saudi 2030 Vision program with its cutting-edge techniques and technologically-driven curricula. The institute invites applications from dedicated teaching professionals who can impart quality education and contribute to shaping up the future of the students. More View Contact Details Contact Name/ Designation: - Website https://jobs.kaust.edu.sa/TGWebHost/jobdetails.aspx?partnerid=25118&siteid=5182&jobId=649439 Additional Information Required Employer has requested some additional information along with your application for this job Cancel Login to Naukrigulf Continue using GOOGLE FACEBOOK All your activity will remain private or Forgot Password?