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Executive Secretary


Posted on August 14, 2019

3 - 4 years United Arab Emirates - United Arab Emirates

Bachelor of Business Administration(Management). Any Nationality

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Job Description

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The Executive Secretary is responsible for organizing and coordinating office operation and procedures in order to ensure organizational effectiveness and efficiency.
Key responsibilities & Accountability:
Maintains confidential information, handle extensive diary management, travel arrangements, and take minutes of meetings, correspondence and overall administrative functions.
Responsible for scheduling and booking flights for the Chief Commercial Officer.
Responsible for booking a hotel for the Chief Commercial Officer whenever he is out of the country.
Responsible for incoming and outgoing calls, faxes, and e-mails.
Responsible for taking appointments and other work schedules required.
Responds to all correspondence and ensure that all inquiries or issues are attending to in an efficient and timely manner.
Distributes incoming correspondences to the responsible person.
Maintains and safe keeping all important and confidential matters, personnel files and documents.
Performs other duties and functions inherent to the position assigned.
- Education
Bachelor's degree in Business Administration, Management, or any other relevant courses.
- Experience:
3-4 years of experience in the same role with high managerial level.
- Training:
Key Competencies:
Hard Working, Resourceful, Eager to Learn, Honest, Effective and Efficient. Excellent oral and written communication skills. Ability to make sound decisions in a manner consistent with the essential job functions. Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
Technical Competencies:
Knowledgeable in Internet Application and Windows Applications (MS Word, MS Excel, MS Power Point and MS Outlook). Excellent in reading, writing, understanding, and speaking Arabic, English, and French languages.

Pharma / Biotech / Clinical Research

Secretary / Front Office / Personal Assistant (PA)


Administration Scheduling French MS Outlook Windows Powerpoint Administration management Business administration Executive Secretary Excel


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Established in 1980 in the UAE, Julphar Gulf Pharmaceutical Industries is the largest generic pharmaceutical manufacturer in the Middle East and North Africa. Beginning its journey with the first stand-alone facility that produced 5 products, Julphar now operates 15 globally certified manufacturing facilities. Distributing medicines to more than 40 countries globally, the company maintains a broad range of product portfolio that includes categories such as Pediatric Primary Care, Wound, Anemia and Women Care, Cardiopulmonary Care, Consumer Care, Adult Primary Care, Gastro Care and Pain Management. The company holds the vision to be recognized as the leader for pharmaceutical products and contribute to a better healthcare in the Middle East and Africa region.

Julphar’s 13 facilities are based in the UAE while other manufacturing units are available in Bangladesh, Ethiopia and Saudi Arabia as a part of its international expansion plan. In 2012, the company also launched the only one of its kind Active Pharmaceutical Ingredient (API) manufacturing facility in the Middle East named as Julphar Diabetes, which supported its positioning among the largest manufacturers of insulin in the world. Julphar has bagged several awards and ISO9001 and ISO14001 accreditations. It works closely with regulatory bodies, such as the US Food and Drug Administration (FDA) and the UAE Ministry of Health (MOH) to ensure that all their practices are aligned with the international requirements.

Julphar employs around 3,000 people around the world and believes that its corporate results are achieved due to its dedicated employees. Working for Julphar offers an opportunity for career and personal development.

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