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Executive Secretary & Office Manager

Client of Arabjobs

Posted on March 27, 2018

5 - 8 years Cairo - Egypt

Any Nationality

Opening 01

Job Description

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Job Description:
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Provide administrative and clerical support to departments or individuals. Schedule meetings and arrange conference rooms. Alert manager about cancellations or new meetings. Manage travel and schedule. Handle information requests. Prepare correspondence and stuff mail into envelopes. Arrange for outgoing mail and packages to be picked up. Prepare statistical reports. Manage spreadsheets. Greet and receive visitor. Prepare confidential and sensitive documents. Coordinates office management activities. Determine matters of top priority and handle accordingly. Prepare agenda for meetings. Takes and transcribes dictation. Helps prepare office budget. Plans events and volunteer activities. Maintain office procedures. Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records. Operate office equipment, such as photocopy machine and scanner. Coordinate committees and task forces. Relay directives, instructions and assignment to executives. Receive and relay telephone messages. Direct the general public to the appropriate staff member. Maintain hard copy and electronic filing system. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Set up and oversee administrative policies and procedures for offices and/or organizations. Supervise and train other clerical staff. Interpret administrative and operating policies and procedures for employees.
Monthly Salary:
From: 4000, To: 6000, Egyptian Pound (EGP)


Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Required Candidates
From: 30 To: 35
Residence Location:
Cairo, Egypt
Career Level:
Min: 5 Max: 8
English - Native / Mother Tongue
Arabic- Fluent / Excellent
Degree Level:
1-Strong phone contact handling skills and active listening
2-Familiarity with CRM systems and practices
3-Customer orientation and ability to adapt/respond to different types of characters
4-Excellent communication and presentation skills
5-Ability to multi-task, prioritize, and manage time effectively
6-Proven ability to take on a variety of different tasks without becoming overwhelmed
7-Professional and friendly disposition
Own Car:
Own License:


Office management Administration Correspondence English Secretarial activities CRM Word processing Spreadsheets Office equipment Policies other


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