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Executive Secretary / Personal Assistant

Think Capital Ltd.

Posted on October 30, 2019

4 - 5 years Cairo - Egypt

Any Graduation. Any Nationality

Opening 01

Job Description

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The Executive Secretary Assistant, challenge will be to work with the company s country manager and the principals to serve the needs of our current existing customers, new potential customers and to assist other members of staff s client as demands warrant.
• The Successful candidate will be able to fully utilize all Microsoft office products to compose documents, spreadsheets, emails and perform detailed internet research.
- The day to day duties will involve:
• Provide support with phone coverage, calendar management, meeting planning, report processing, Mail handling, And other routine administrative duties all with a sense of urgency and utmost confidentiality.
• Organize (and attend where necessary) complex diary appointments and management of schedules, including prioritization, preparation, and forward planning.
• Manage and take minutes of internal and external meetings where needed.
• Act as the first point of contact for the office, meet& greet visitors, handle inbound calls and monitor inbound email inquiries.
• Provide administrative support to the managers as and when it is needed support management team by taking minutes during internal meetings, preparing documents for meeting and arranging catering during meetings/events.
• Assist the Principals with paperwork and processes for accomplishing client objectives.
• Properly prepare client presentations and reports.
• Properly maintain electronic and paper records for the company clients.
• Transcribe correspondence, reports, memos and other documents
job requirements
4 to 5 years
Bachelor's Degree at least
Banking Financial Services Investment Banking


Banking / Financial Services / Broking

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

4 years of experience as Executive Secretary or a personal assistant.
• Outstanding organizational skills, with a flexible approach to working.
• Sound academic record evidenced by a bachelor s degree is highly desirable.
• A service first mentality, i.e. you enjoy supporting and helping others and take pride in getting stuff done for others.
• Advanced professional fluency in English (oral and written).
• Excellent attention to detail, i.e. you are able to manage and plan your workload to meet multiple deadlines.
• Able to build strong relationships with the team, i.e. you are the go-to person when they need support or help.
• You are a cheerful person, who understands the importance of being friendly and welcoming;
• Advanced MS office skills, particularly outlook, windows, word, PowerPoint and excel.
• Professional and able to maintain confidentiality.
• Ability to work in a fast paced environment.
• Preferably Experience in the financial industry is a plus but not a requirement.
• Dependable, punctual, and possessing a strong work ethic.
• Proactive mindset and ability to think beyond the task to pursue areas of concern or those lacking clarity until a forward path is clear.
• Ability to engage with clients, peers, Partners and Principals in a professional and confident manner.
• Flexibility to adapt to changes.

Keywords

Executive Secretary / Personal Assistant

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Think Capital Ltd.


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