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Executive Secretary Personal Assistant

Yousif Al-Sharif & Co. Advocates & Legal Consultants

Posted on July 31, 2018

1 - 2 years Dubai - United Arab Emirates

Any Nationality

Opening 01

Job Description

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• Maintain executive s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned


Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile


• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and back-office software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Fluent in Arabic and English
• Have experience in management & HR
• Able to work under pressure and follow-up procedures outside the official working hours.

Keywords

Back Office Office Management Administration Erp Financial Statementsiness Administration Executive Secretary Accounting Management

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Yousif Al-Sharif & Co. Advocates & Legal Consultants


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