Executive Secretary - TIME Grand Plaza Hotel TIME Hotels Posted on August 2, 2018 2 - 3 years Other - United Arab Emirates Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB The Executive Secretary is responsible for providing senior level of secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. • Deals with in-coming and out-going mail on a daily basis and distribute in a timely manner. • Takes incoming and placing all outgoing telephone calls promptly and courteously as per standard procedure. • Handles and manages the General Manager schedules and calendars; and arrange meetings as required. • Maintains stocks of office stationery. • Attends and takes minutes for the Department Heads Meeting. • Develops and maintains office procedures and systems and ensure smooth office operations, with a trace system in place. • Ensures that all incoming external reports are issued in a timely manner. • Liaises with all management and staff in a spirit of team work to ensure a smooth and efficient administration of the hotel. • Reminds Department Heads of reports due. • Prepares, assembles and distributes various reports and documents as compiled by the General Manager. • Keeps General Manager's calendar constantly updated to facilitate appointment and meeting schedules. • Establishes and maintains various filing/records/database of business contacts, traces pending items and follows up as appropriate. • Functions as an administrative link between and among all levels of hotel employees, guests, and external contacts to ensure that all parties receive the relevant information. • Prepares complimentary vouchers as requested by individual. • Sends accurate replies to all guest comments and feedback signed and approved by the General Manager. • Prepares the monthly summary report of guest comments and suggestions. • Works according to the workload and pressure and is available for overtime when required. • Performs other duties as assigned by the General Manager. Experience: • 2 to 3 years experience in a similar role • High degree of multi-tasking and time management capability • Excellent written and verbal communication skills (Arabic speaking is a plus) • Integrity and professionalism Education: Bachelor's Degree • Contact: Cecile Sahagun • Reference: CatererGlobal • Job ID: 82574691 Company Industry Hotels / Hospitality Department/Functional Area Administration Keywords Executive Secretary Executive Assistant Secretary Admin Assistant Adminstration Assistant Personal Assistant Assistant REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at firstname.lastname@example.org People also searched for Dubai UAE All Jobs Executive Secretary Jobs in Dubai Executive Assistant Jobs in Dubai Personal Assistant Jobs in Dubai Administration Jobs in Dubai Personal Assistance Jobs in Dubai Administrative Assistance Jobs in Dubai Stationery Jobs in Dubai Executive Secretary Jobs in UAE Executive Assistant Jobs in UAE Personal Assistant Jobs in UAE Administration Jobs in UAE Personal Assistance Jobs in UAE Administrative Assistance Jobs in UAE Stationery Jobs in UAE Executive Secretary Jobs Executive Assistant Jobs Personal Assistant Jobs Administration Jobs Personal Assistance Jobs Administrative Assistance Jobs Stationery Jobs TIME Hotels Catererglobal.com offers a unique service that provides an easy-to-use, specific recruitment website for vacancies in the worldÃ¢Â€Â™s best hotels and cruise ships. View Contact Details Contact Name/ Designation: - Website https://www.catererglobal.com/job/executive-secretary/time-hotels-job82574691 Additional Information Required Employer has requested some additional information along with your application for this job Cancel Login to Naukrigulf Continue using GOOGLE FACEBOOK All your activity will remain private or Forgot Password?