Executive Secretary - TIME Oak Hotel & Suites TIME Hotels Posted on August 6, 2018 1 - 2 years Abu Dhabi - United Arab Emirates Any Nationality Send Me Jobs Like This SEND Alert Set Successfully Opening 01 Job Description EMAIL JOB SEND Email sent successfully. SHARE JOB We are looking for a candidate who has attention to detail and is results-driven andadaptable, actively pursues personal and professional development opportunitiesproviding senior level of secretarial, clerical and administrative support in order to ensure that services are provided in an effective andefficient manner and would also demonstrates a good work/life balance. Specific Duties and Responsibilities : • To deal with in-coming and out-going mail on a daily basis and distribute in a timely manner. • To take incoming and placing all outgoing telephone calls promptly and courteously as per standard procedure. • To handle and manage the Area Vice President schedules and calendars; and arrange • Maintaining stocks of office stationery. • To attend and take minutes for the Department Heads Meeting. • To develop and maintain office procedures and systems and ensure smooth office operations, with a trace system in place. • To ensure that all incoming external reports are issued in a timely manner. • To liaise with all management and staff in a spirit of team work to ensure a smooth and efficient administration of the hotel. • Reminding department heads of reports due. • Prepares, assembles and distributes various reports and documents as compiled by the AVP. • Keeps AVP s calendar constantly updated to facilitate appointment and meeting schedules. • Establishes and maintains various filing/records/database of business contacts, traces pending items and follows up as appropriate. • Functions as an administrative link between and among all levels of hotel employees, guests, and external contacts to ensure that all parties receive the relevant information. • Prepares complimentary vouchers as requested by individual departments and business contacts and keeps an updated record master file. • Sending accurate replies to all guest comments and feedback signed by the AVP. • Prepares the weekly summary report of guest comments and suggestions. • Work according to the workload and pressure and be available for overtime when required. • Performs other duties as assigned by the General Manager General Responsibilities: • To understand and strictly adhere to the Rules & Regulations established in the Employees • Handbook and the Hotel s policy on Fire, Health and Safety. • To report for duty punctually wearing the correct uniform and name tag at all times. To be able to work split shifts as and when required. • To maintain a high standard of personal appearance and hygiene at all times. • maintain a high standard of personal appearance and hygiene at all times. • To maintain a good rapport and working relationship with staff in all other departments. • To attend and contribute to all Staff meeting, Department Heads meeting and Hotel trainings scheduled and other related activities. • To project at all times a positive and motivated attitude and exercise self control. Occasional Responsibilities: • To carry out any other reasonable duties and responsibilities as assigned. Legal Responsibilities : • To ensure that the standards required by Law and by Management are maintained at all times and to keep all read, told, overheard information of the company and management strictly confidential at all times. • Contact: Yassmin Ahmed • Reference: CatererGlobal • Job ID: 82654161 Company Industry Hotels / Hospitality Department/Functional Area Secretary / Front Office / Personal Assistant (PA) Keywords Administration Vice President Executive Secretary Management Relationship Databaseiness Executive Associate Vice President REPORT THIS JOB Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information.We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at email@example.com People also searched for Dubai UAE All Jobs Secretary Jobs in Dubai Executive Assistant Jobs in Dubai Personal Assistant Jobs in Dubai Stationery Jobs in Dubai Administration Jobs in Dubai Operations Jobs in Dubai Legal Jobs in Dubai Secretary Jobs in UAE Executive Assistant Jobs in UAE Personal Assistant Jobs in UAE Stationery Jobs in UAE Administration Jobs in UAE Operations Jobs in UAE Legal Jobs in UAE Secretary Jobs Executive Assistant Jobs Personal Assistant Jobs Stationery Jobs Administration Jobs Operations Jobs Legal Jobs TIME Hotels Catererglobal.com offers a unique service that provides an easy-to-use, specific recruitment website for vacancies in the worldÃ¢Â€Â™s best hotels and cruise ships. 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