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Executive Secretary to the Managing Director

Ajmal Steel Tubes & Pipes Industries LLC

3 - 8 years Abu Dhabi - United Arab Emirates

Any Graduation, Bachelor of Business Administration(Management). Indian


, Posted on May 8, 2018 1 Opening

Job Description

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The Secretary to the MD carries out his/her tasks in a consistent, accurate, and structured manner, while working autonomously and reliably. The ability to work efficiently to meet tight deadlines, to anticipate challenges and to proactively solve problems is key for success in this role.

Maintain Managing Director’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for Managing Director

Handle confidential documents ensuring they remain secure

Preparing quotations, contracts and proforma invoice as and when requested by the operations

Team of group companies.

Shipping coordination and electronic booking & shipping document preparation.

Maintaining all the registration and pre-qualification with the respective clients.

Planning and supervision of logistic arrangements of our fleet i.e. – 50 trucks & equipment’s.

Any other duties commensurate with the accountabilities of the post.


Industry Type : Metals / Steel / Iron / Aluminium / Fabrication
Functional Area : Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

1. Minimum 3 years of experience in a senior administrative or secretarial role in Manufacturing & Trading Company.

2. Proficiency in Microsoft Office products, especially MS Outlook, Word, Excel and PowerPoint

3. Excellent written and spoken communication skills in English; Arabic or other languages are a plus.

4. Basic understanding of the Manufacturing / Trading industry as well as business processes.

5. Indian nationals will be preferred.

Interested candidates can send their CV’s to jobs@ajmalpipes.ae mentioning the position they are applying in the subject line.

They can contact 055-5879424 for any clarifications.

Keywords

Executive Secretary Personal Assistant Administration Secretary Secretarial Secretarial & Administration minutes Shipping document

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Ajmal Steel Tubes & Pipes Industries LLC

Ajmal Steel Tubes & Pipes Industries LLC

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