Facilities Coordinator Jones Lang LaSalle

Facility Coordinator

• Provide a quality work environment that enhances employee productivity.

• Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite, equipment functionality and general conference room upkeep.

• Provide usage reports as required Proactively ensure the facility as an asset is well maintained to include furniture repairs, carpet cleaning, touch ups and replacements as needed.

• Act as a liaison with the landlord, contractors, architects and other Oracle vendors or personnel.

• Establish annual purchase orders and monitor monthly vendor payment. Assign office space based on the EMEA Space Ranking guideline.

• Record accurate office space assignments on a twice a monthly into Oracle*Property Manager. Demonstrate PN proficiency and serve as a site reference.

• Review site ETD s and facility usage summary; notify Regional facility manager of discrepancies.

• Assist Facility manager by providing planning information and feedback to initiate, manage and follow up on projects.

• Help in developing stacking plans, capacity plans and site programs Supervise the ordering of repairs and track office equipment servicing, including copy machines, printers, fax machines, and postage meters. Track machine repairs and usage data.

• Maintain inventory of all facilities capital assets including owner, serial number and location; reconcile on an annual basis.

• Conduct quarterly facility inspections and submit form to Facility manager for review.

• Contact property management and/or vendors as needed for repairs and adjustments.

• Interface with regional facility manager on capital purchases, office expansions, small project requests, leasing issues as well as any space ranking concerns.

• Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approvals Interact with various groups and collect information regarding headcount growth requirements.

• Establish and communicate move coordination requirements.

• Prepare move coordination forms, issue boxes, labels, and distribute information.

• Follow up to resolve outstanding move coordination issues.

• Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in 11-month walk through (for new facilities) Obtain proper certificates of insurance for vendor related work (as needed).

• Develop and implement building emergency procedures such as in the case of power outages and water damage.

• Ensure processes essential to the facility/property s operation are documented.

• Reporting,

• Purchasing

• Safety, Security & Environmental

• Problem solving