The Finance & Admin Manager has to ensure that all the core basic processes of the finance, controllership and administrative functions are optimal and robust within the assigned entities.
Provide leadership and coordination in the administrative, logistics, business planning, accounting and budgeting processes of the entities.
Accountable for the compliance of the entities to CIS Group corporate policies and procedures as well as to local fiscal, statutory and legal requirements.
Provide appropriate decision support to the business management team; optimize cash flows and profits contribution as measured by accepted quantitative and qualitative financial standards and benchmarks applicable in the country.
Financial & business planning
Act as a business advisor to the entities business managers by reviewing CIS Group/business guidelines and making financial recommendations for entities business plans
Define local Value Capture Model for maximizing cash and profit generation in business/sales execution
Provide recommendation for commercial systems and IT/ business management application planning & deployment
Manage and control the HR function for each entity by coordinating and reporting to the HQ HR
Manage and control the legal function (Lease, contract, insurance ) for each entity by coordination and reporting to the HQ Legal department
Assist in obtaining the updated legal paperwork, insurance, bank accounts, and credit lines to start new business entities
Policies & Procedures
Ensure company policies, rules, procedures, authority levels (budget administration, cash /credit management and accounting) are properly implemented in a timely fashion throughout the entities
Oversee the approval and processing of revenue, expenditure and control documentation for departmental budgets.
Facilitate on site entity business procedures audit
Implement audit recommendation and report it to the group CFO
Logistics and Procurement
Logistics administration and order processing ( local and central coordination)
Communicate with Forwarding Agents, Inspection Companies as well as Clients to ensure a smooth and proper procedure
Control all costs and expenses so that they do not exceed budget without prior management approval
Analyze the current cost and expense structure in order to identify areas of inefficiencies where productivity could be improved
Monitor cash flow management at entity level
Ensure that only properly authorized and supported transactions are processed as per A&LD and through control over all GL transactions
Monitor payables to ensure that suppliers are paid on time as per agreed payment terms
Ensure that entities inventories are accurate with minimum discrepancies by executing the inventory control and count on semester basis
Maintain the chart of accounts and make sure that codification of expense accounts is being mapped to appropriate accounts
Control Sales Quotation to ensure its alignment with the group pricing policy (GPM, )
Manage, prepare and declare all taxes (VAT, income tax, financial tax ) accurately by respecting the deadlines and coordination with the HQ Finance and Accounting department
Maintain the Fixed Assets register (and numbering of assets), reflecting acquisitions, disposals and transfers and run depreciation in order to update it on the books of accounts. Perform physical inspection of the assets.
Issue checks and bank transfer letters for vendors, service providers and petty cash replenishment in settlement of due invoices.
Manage & Perform bank reconciliations to make sure that all bank balances are correct and match with banks statements.
Credit and Collection
Review general collection accounts, delinquent unsecured and supplemental tax bills to determine which accounts require the initiation of collection and investigative actions
Determine when collection actions for restitution accounts have not been effective and refers them to the District Attorney for legal action
Job Requirements (Competencies, Experience and Education)
Experience in financial planning
Strong technical skills in finance, accounting, budgeting and cost control principles including generally accepted accounting principles
Knowledge of contracting, negotiating
Strong technical skills in credit mgt and collection principles
Experience of automated financial and accounting reporting systems
Knowledge in general admin and operations management
Experience of legal financial regulations in entities/ geographies
Minimum: Master s degree or MBA in Finance and Accounting and/or a Chartered Professional Accountant or equivalent with a strong theoretical knowledge of computer systems and financial applications
Minimum: 8-15 years of senior level proven experience in controllership and/or finance management