-The Finance & Admin Manager has to ensure that all the core basic processes of the finance, controllership and administrative functions are optimal and robust within the assigned entities.
-Provide leadership and coordination in the administrative, logistics, business planning, accounting and budgeting processes of the entities.
-Accountable for the compliance of the entities to CIS Group corporate policies and procedures as well as to local fiscal, statutory and legal requirements.
-Provide appropriate decision support to the business management team; optimize cash flows and profits contribution as measured by accepted quantitative and qualitative financial standards and benchmarks applicable in the country.
-Financial & business planning
-Act as a business advisor to the entities business managers by reviewing CIS Group/business guidelines and making financial recommendations for entities business plans
-Define the local Value Capture Model for maximizing cash and profit generation in business/sales execution
-Provide recommendation for commercial systems and IT/ business management application planning & deployment
-Manage and control the HR function for each entity by coordinating and reporting to the HQ HR
-Manage and control the legal function (Lease, contract, insurance ) for each entity by coordination and reporting to the HQ Legal department
-Assist in obtaining the updated legal paperwork, insurance, bank accounts, and credit lines to start new business entities
Policies & Procedures
-Ensure company policies, rules, procedures, authority levels (budget administration, cash /credit management, and accounting) are properly implemented in a timely fashion throughout the entities
-Oversee the approval and processing of revenue, expenditure and control documentation for departmental budgets.
-Facilitate on site entity business procedures audit
-Implement audit recommendation and report it to the group CFO
-Logistics and Procurement
- Logistics administration and order processing ( local and central coordination)
-Communicate with Forwarding Agents, Inspection Companies as well as Clients to ensure a smooth and proper procedure
-Control all costs and expenses so that they do not exceed budget without prior management approval
-Analyze the current cost and expense structure in order to identify areas of inefficiencies where productivity could be improved
-Monitor cash flow management at the entity level
-Ensure that only properly authorized and supported transactions are processed as per A&LD and through control over all GL transactions
-Monitor payables to ensure that suppliers are paid on time as per agreed payment terms
- Ensure that entities inventories are accurate with minimum discrepancies by executing the inventory control and count on a semester basis
-Maintain the chart of accounts and make sure that codification of expense accounts is being mapped to appropriate accounts
-Control Sales Quotation to ensure its alignment with the group pricing policy (GPM, )
-Manage, prepare and declare all taxes (VAT, income tax, financial tax ) accurately by respecting the deadlines and coordination with the HQ Finance and Accounting department
-Maintain the Fixed Assets register (and numbering of assets), reflecting acquisitions, disposals, and transfers and run depreciation in order to update it on the books of accounts. Perform a physical inspection of the assets.
-Issue checks and bank transfer letters for vendors, service providers and petty cash replenishment in settlement of due invoices.
-Manage & Perform bank reconciliations to make sure that all bank balances are correct and match with banks statements.
Credit Control and Collection
-Review general collection accounts, delinquent unsecured and supplemental tax bills to determine which accounts require the initiation of collection and investigative actions
-Determine when collection actions for restitution accounts have not been effective and refer them to the District Attorney for legal action
Job Requirements (Competencies, Experience and Education)
-Minimum: Bachelor, Master s degree or MBA in finance and accounting and/or a Chartered professional Accountant is a plus.
-Minimum: 8-10 years of senior-level proven experience in controllership and/or finance management
-5 years of supervisory experience in international sales operations/ controllership mgt is a plus
-Strong technical skills in finance, accounting, budgeting, treasury, credit control, foreign exchange risk, taxation
-Technical skills in credit mgt and collection principles
-Experience of automated financial and accounting reporting systems
- Knowledge in general admin and operations management
-Experience of legal financial regulations in entities/ geographies