Key functions, accountabilities and related duties/tasks
1. Support to financial planning and management
- Provide support to the financial planning process for CPMP (Country Office Management Plan) by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning and implementation process.
- Review budget expenditures according to allotment and codes and verify compliance with guidelines and procedures. Keep stakeholders informed for timely action.
- Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the Representative and CO (Country Office) colleagues and stakeholders. Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
- Provide technical support to the programme counterparts/committees, e.g. review budgets and financial plans of Implementing partners; monitor compliance with HACT (Harmonised Approach to Cash Transfer) framework, including support to assessments, assurance and capacity development of implementing partners.
- Prepare and/or monitor financial exception reports to assess unusual activities and transactions and investigate anomalies and keep Supervisor informed for timely action.
- Review financial and reputational risks in the transactions carried out by the office and raise flags when action is needed by management.
- Where applicable, support PSFR (Private Sector Fundraising) activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, Revenue and Expense Reporting and provide technical advice during strategic planning exercises.
2. Control of accounts
- Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g. MIP (Medical Insurance Plan), travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies and procedures and standards of accountability and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.
- Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash.
- Process/supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
- Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
- Prepare or contribute to mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines.
- Collaborate with oversight bodies (e.g. UNBOA (UN Board of Audit), OIAI (Office of Internal Audit and Investigations, Evaluation Office, donors, etc.) to provide answers to request; and engage with the appropriate colleagues to resolve financial observations and recommendations raised in a sustainable and efficient manner.
- Complete applicable accounts closure activities (monthly, quarterly and yearly) on a timely basis and per closure instructions.
- Examine DCT (Direct Cash Transfer) transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE (Funding Authorization and Certificate of Expenditures) form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.
3. Treasury and cash management
- Manage bank, petty and cash on hand accounts transactions and operations in accordance with UNICEF/UN financial regulations and rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests rates. Keep Supervisor and relevant colleagues informed for timely action.
- Maintain contact with local bank management on routine operational matters.
- Maintain a system to monitor and forecast periodic cash requirements. Provide current information on cash position/forecast to management and make recommendation or take action to ensure sufficient availability of resources for programmes and operations activities.
- Submit monthly bank statements to the GSSC for reconciliation and take appropriate corrective actions on findings identified by the Center.
4. Knowledge and capacity building
- Promote culture of highest ethical standards and behavior in management of UNICEF s resources.
- Support initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
- Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
- Support operations of the office as required.
To qualify as an advocate for every child you will have
• A first level university degree in accounting, financial management or other related financial field is required. Supplemental formal financial / accounting training may be accepted if University degree is not in a related financial field. Diploma qualification in CIPFA is acceptable in lieu of relevant University degree, or its equivalent.
• A minimum of 2 years of professional experience in financial management or audit is required. Experience in an international organization and/or large corporation is preferred. Experience in a UN system agency or organization some of which served in a developing country is an asset.
* Advanced knowledge of Microsoft Office, especially Excel required.
* Experience in database packages, web based management systems and ERP (Emergency Response Preparedness) systems (preferably SAP financial modules) is an asset.
* Experience with IPSAS and/or IFRS is an asset.
* Fluency in Arabic and French. Fluency in English is an asset.
Industry Type :
NGO / Social Services / Community Services / Non-Profit
Functional Area :
Finance / Treasury