Finance Operations Manager

Humantra

We are hiring a Finance Operations Manager to own the operational backbone of our finance function. This role is responsible for ensuring that money moves efficiently, safely, and with strong control across the business, from supplier payments and expense management to approvals, collections, and operational financial tracking.

As the company continues to scale across eCommerce, retail, Amazon, and international markets, the complexity of financial operations increases significantly. This role will ensure that core finance processes remain efficient, well-controlled, and scalable as the business grows and will report into the Head of Finance.

What You'll Be Doing in This Role

Accounts Receivable and Collections

• Monitor outstanding receivables across multiple sales channels
• Manage invoicing processes for larger partners and customers
• Monitor accounts receivable ageing and follow up on overdue balances
• Coordinate with commercial and operations teams to resolve payment issues
• Maintain visibility of receivable balances and payment behaviour

Supplier Payments and Cash Disbursements

• Manage supplier payment cycles across vendors and service providers
• Ensure payments align with approved purchase orders and internal approval processes
• Maintain clear payment schedules and prioritise payment runs
• Maintain strong operational controls around payment approvals and execution

Cash Flow Forecasting and Liquidity Monitoring

• Maintaining rolling short-term cash flow forecasts
• Tracking expected inflows from collections and outflows from supplier payments
• Monitoring upcoming payroll, supplier, and operational cash requirements
• Supporting weekly cash flow updates for the finance leadership team
• Highlighting potential liquidity risks or timing mismatches between cash inflows and outflows

Spend Governance, Budget Monitoring and Expense Controls

• Monitor spending across departments against approved budgets and approvals
• Track operational spending and identify variances or unusual activity
• Support enforcement of internal financial approval processes
• Provide regular visibility into spending trends and budget utilisation
• Escalate any unapproved or unexpected spending activity

Finance Operations and Process Improvement

• Improve workflows across payments, invoicing, and collections
• Partner with Accounting to ensure operational activity is accurately reflected in financial records
• Identify opportunities to improve finance operations processes
• Support improvements in financial systems and internal workflows

Payroll and Employee Reimbursements

• Coordinating payroll processing to ensure employees are paid accurately and on time
• Maintaining payroll schedules and ensuring appropriate approvals are in place
• Managing employee reimbursement submissions and processing payments
• Ensuring payroll and reimbursement activity is properly documented and recorded