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Front Office Manager

Six Senses Hotels Resorts Spas

Posted on October 16, 2019

2 - 3 years Oman - Oman

Bachelor of Business Administration(Management). Any Nationality

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Job Description

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The role has direct responsibility for servicing all incoming and in house business in relation to Front Office whilst ensuring that standards are met and delivered at all times.
Key emphasis of this role is to drive the room s strategy ensuring leadership and encouragement to the Front Office team in order to meet and exceed our guests expectations, enhancing our reputation for excellence.
To assist revenue generation specifically in terms of room yield and for generating new business in a manner that maximizes revenues and guest satisfaction.
Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
Responsible for all front office functions and staff. Areas of responsibility include Bellman, Switchboard Operations, Guest Services/Front Desk, GEM s (Butlers), Transportation, and Border Teams, as applicable.
As a department head, directs and works with managers and employees to successfully execute all front office operations, including guest arrival and departure procedures.
Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department.
Specific
Management & Operation: Visible, proactive, personally involved manager with excellent organizational skills, capable of providing focused management and continuing to establish the resort s prominent position within the market through guest satisfaction.
Ability to manage FO Department that results in the areas of customer satisfaction, operational excellence, host satisfaction, revenue and profit consideration.
Sense of product and service quality, a passion for excellence and an understanding of the sophisticated needs of the luxury customer.
Creative and innovative operations manager, capable of delivering products and services that will differentiate the resort in the region s luxury resort market.
Perform and has a Financial Acumen towards his management of the department.
Host Relations: The Front Office Manager must be a responsive, engaged and interactive manager, capable of building strong positive relationships with the hosts, which results in a shared vision of success for the resorts.
Must participate and successfully complete training and educational programs made available to Six Senses Resorts & Spas Hosts.
To attend the daily, weekly & monthly resort meetings as and when required
To communicate to hotel team all arrivals and departures highlighting any specific requirements.
To manage all arrivals, departures, room allocations and appropriation of VIP amenities.
Must complete full reservations checks prior to the Rooms Division Meeting to understand who is arriving at the resort and highlight to the senior team.
To manage Opera system to ensure full utilization.
To monitor villa stock available for sale, maximizing yield whilst monitoring use of complimentary, house villas and out of order villas by liaising closely with reservations, housekeeping and maintenance.
To manage the control of credit balances of the in-house guests plus authorizing any corrections, allowances and verifying the accuracy of guest folios.
To supervise team ensuring all personnel and performance issues are dealt with in accordance to resort & company standards.
To assist to conduct appointments and show rounds to agree standard and present resort to prospective clients.
Liaise on a daily basis with Revenue/ Reservations Manager to agree short term selling strategy.
To ensure accurate capture of all data for prospective customers and customers alike.
To monitor and check reservations measuring accuracy, detail and price.
To train and monitor FO team service delivery, ensure a warm and personalized manner is presented to all guests to encourage visitors to return.
To allocate and/or review allocation for all incoming guests prior to arrival to ensure seamless service delivery.
To manage guest history details to assist service excellence delivery.
To ensure that the Performance Review assessment is regularly being done on time for all FO team.
To ensure that all reporting hosts demonstrate the required Standards of Performance.
To handle any guest complaints or problems promptly and to ensure that you are aware of all resolved/unresolved incidents.
To communicate positively with hosts, colleagues, and Management to ensure effective teamwork and high morale.
To ensure your hosts are effectively scheduled on the roster, in line with business requirements and full management representation at all times.
Co-ordinate with the Housekeeping and Reservations departments, all group arrivals at the hotel, to ensure that they are handled in an efficient and hospitable manner.
Follow up all guest complaints and enquiries, ensuring that guests are responded to within 24 hours and the necessary departments have carried out their follow up action.
Responsible for all Front Office Recruitment, Training and Management of team in co-junction with the Human Resources Department.
Adhere to all hotel Human Resources policies and procedures.
Conduct/ co-ordinate new employee s training for their position and ensure that it is consistent with Six Senses standards and policies.
Co-ordinate daily handover meeting between shift change over s.
Coach hosts and give positive reinforcement and corrective constructive feedback when appropriate.
Be a role model for all hosts by demonstrating behaviors and work ethic expected of all mangers within Six Senses Zighy Bay.
To design, implement and develop training program for team and individuals.
To actively promote brand standards and coach shortfalls in standards service delivery.
To be organized and implement /maintain consistency with procedures set by the management or resort.
Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.


Hotels / Hospitality

Chefs / F&B / Housekeeping / Front Desk

Desired Candidate Profile

Master s or Bachelor s degree in Business, preferably in Hotel Management
At least 2 years previous experience as a Front Office Manager within a luxury 5 star resort International brand.
Fluency in spoken and written English. Additional European languages skills an advantage
Previous leadership experience within a luxury resort required
Previous PMS experience required (Opera PMS Preferred)
Computer literate in Microsoft Window applications an asset
Must possess a professional presentation
Strong interpersonal and problem solving abilities
Highly responsible & reliable
Ability to work well under pressure in a fast paced environment
Ability to work cohesively with fellow colleagues as part of a team
Ability to focus attention on guest needs, remaining calm and courteous at all times
Ability to provide services that are above and beyond for customer satisfaction and retention.

Keywords

Front Office Manager

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Six Senses Hotels Resorts Spas




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