Under direct supervision of the Section Supervisor, this position is responsible for the transfer, processing and output of all required reports and data exchange. Issues vehicles and/Government furnished equipment within Army Regulations. Responsible for dispatching of all vehicles within your area of support and compiles and maintain a maintenance status list of available government leased vehicles. Coordinates the servicing, repair and maintenance scheduling of all Government leased vehicles and Government Furnished Equipment. Maintain records and reports of fuel, oil, and mileage usage.
MAJOR JOB ACTIVITIES:
Compiles and records production data from customer work orders (Non-Automated and Automated) forms, and work order continuation forms; follow prescribed recording procedures and using GCSS-Army interface.
Maintains files used and prepared in accordance with governing rules, regulations, and policies, to include archiving work orders using GCSS-Army computer
Ensures that the vehicle operator is properly licensed and has valid tasking.
Coordinates all dispatch operations for Government leased vehicles or Government provided equipment.
Utilizes Global Combat Support System Army (GCSS-A) or manual means to dispatch and coordinate vehicles; maintain proper use of the DA 5987 and DA 5988 form.
Calculate such factors as type and quantities of such items repaired, materials used, amount of scrap, frequency of defects, and work order and or department production rates, using GCSS-Army computers.
Prepares production reports based on data compiled, tabulated and computed, following prescribed formats and governing rules, regulations and policies.
Ensures that the DA 5987 and DA 5988 are closed out when vehicles or equipment is turned in (make sure customer follows turn in procedures).
Compiles, records, and reports on production data for supported customers. Compares records and reports on volume of maintenance requests, consumption of materials, quality control, and other aspects of equipment maintenance, and performing any combination of the following duties.
Compiles customers and required individual reports of current and projected work order status.
Monitor’s each work order (within assigned center) for status changes. Informs Supervisors and Leads of any delays or unusual circumstances of work order requests.
Coordinate between departments or outside agencies via the telephone, email, fax, or in person, any required or instructed actions necessary to ensure the timely, economical and satisfactory completion of any or all work orders.
Assist within the department as directed by the Manager, Supervisor or Production Control Lead.
Maintain workstation and department area in a highly professional manner and appearance.
Ensures backups are maintained IAW GCSS-Army End User Manual and Standard Operating Procedures.
Generates maintenance management reports for designated personnel or copies them to file. Reviews error listing that may be generated from these reports and resolves issues.
Maintains current file of DA Form 1687 (Delegation of Authority) of supported units.
Prepares information papers and briefs senior level managers.
Must comply with OSHA, EPA, Fire regulations, Company Policies and work rules.
Perform other duties and assignments as required