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GME Program Coordinator

AUBMC

5 - 6 years lebanon - Lebanon

Any Nationality


, Posted on May 16, 2018 1 Opening

Job Description

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The Residents: Radiology has an opening for the position of GME
Program Coordinator in grade 12 starting at a salary of LBP 1,784,416.-
per month . Since this provides an opportunity for PROMOTION from within,
kindly circulate this information and/or post it in your area of jurisdiction so
that those interested and having the minimum qualifications may
apply.
Basic Functions
Assist the Program Director with the
day-to-day administration of the GME training programs. Coordinate, prepare and
maintain all issues related to ACGME as well as assisting in all aspects of the
residency programs.
Support the mission and vision of the Faculty of
Medicine and that of the Department.
Minimum Requirements
• 3 5 years relevant experience.
• Strong command of Arabic and English (IET >/= 500).
• Work Schedule: Regular weekdays
• Bachelor's Degree in Health Care or related field. Master's Degree in Public Health or related field is preferred.
• Proficiency in Microsoft Office Applications. Working knowledge of applications and processes relevant to residency programs, including advanced knowledge of residency evaluation software and databases and resident application process.
Interested applicants are invited to register/login and complete the online application and apply to the vacancy prior to May 28 2018 on the following link: http://www1.aubmc.org.lb/hremp/
For Internal Applicants: In addition to the updated C.V., a letter of intent should be addressed to the Human Resources Department with a copy to the concerned Supervisor(s).
Within the framework of Lebanese Law, the American University of Beirut is an equal opportunity employer.
Job Summary
Assist the Program Director with the
day-to-day administration of the GME training programs. Coordinate, prepare and
maintain all issues related to ACGME as well as assisting in all aspects of the
residency programs.
Support the mission and vision of the Faculty of
Medicine and that of the Department.
Essential Functions / Task Groups
Functional/Administrative Duties:
• Assist the Program Director in the day-to-day operation of the Program
from drafting letters, answering calls, sending e-mails to scheduling meetings
and taking minutes.
• Coordinate with the GME Officer on all aspects of the residency training
program and ACGME-I issues.
• Assist the Program Director in the preparation of the application to
ACGME-I by gathering all the required data
• Participate in ACGME-I accreditation site visit and internal reviews.
• Prepare the program s budget.
• Support the residents, administratively and personally, by listening to
their complaints and responding to their concerns.
• Assist with the recruitment process which includes reviewing applications,
scheduling interviews, informing applicants and preparing and maintaining
ranking list for the residency committee.
• Assist with the orientation process in preparing the needed material and
updating the resident handbook.
• Assist residents, GME and HR in the appointment process which includes
securing signature of all parties, processing agreements and proceeding with
employment formalities.
• Process the applications of the visiting/observer visiting residents.
• Manage travel arrangements for the Program Director and residents (related
to educational and professional allowance).
• Manage the evaluation process from developing and assigning evaluations,
following-up on their timely completion to preparing residents mid/end of
year evaluation and graduating residents summary evaluation report.
• Manage duty hours and ensure reporting/completion compliance as well as
monitor compliance of institutional and program policies such as resident
vacation/sick leaves/moonlighting.
• Manage computerized systems like myevaluations.com, amion.com, AS400 (for
residents meal tickets) and wintime (for residents payroll).
• Maintain documents and collecting data and reporting for CCC, PEC, GME,
JCI and ACGME-I.
• Ensure residents submission of case/procedure logs in appropriate systems
(like ACGME-I s ADS and MyEvaluations.com).
• Complete surveys and ensure information is up-to-date in various GME
systems (ACGME-I ADS, Myevaluaions.com, ).
• Administer the in-training examination (ITE), OSCE
• Maintain updated conferences attendance.
• Update the Program Letters of Agreements (PLAs).
• Assist in the Internal review process as well as in the preparation of the
Program s annual report.
• Develop/manage the program website for resident, faculty, and prospective
residents.
• Oversee supply purchases for the programs including general office
supplies, educational material and exams, equipment or supplies for the
residents and educational allowance for residents.
• Provide educational coordination between the residents, attending
physicians and other administrative offices.
Critical Competencies
Client Focus, Achievement Orientation,
Organizational Awareness, Initiative, Communication Skills, Safety and Health
Management, Developing Others, Problem Solving, Resource Management,
Professional Development, Team Skills, Planning and Organizing, Human Resources
Management, Information and Records Administration, Professionalism, Computer
Skills, English Comprehension.
Knowledge / Know-How
Knowledge:
Knowledge
of ACGME-I Institutional, Foundational and Advanced Specialty/Subspecialty
requirements and accreditation process
Knowledge of institutional, GME, and
program policies and procedures
Education:
Minimum
Education: Bachelor's Degree in Health Care or related field.
Preferred
Education: Master's Degree in Public Health or related field.
Experience:
Minimum Experience: 3 5 years
relevant experience.
Languages:
Minimum Languages:
Arabic and English (IET >/= 500).
Computer Skills:
Proficiency in Microsoft Office Applications.
Working knowledge
of applications and processes relevant to residency programs, including advanced
knowledge of residency evaluation software and databases and resident
application process.
Impact of Actions / Decisions
Inadequate performance affects the results
of decisions taken.


Industry Type : Education / Training / Teaching / Academics
Functional Area : Administration

Keywords

Radiology Analytical Public health Administration Payroll Resource management HTTP interview scheduling Program Coordinator Recruitment

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