Government Relations Executive Aldar Academies

Minimum Qualification - Minimum diploma in Management, Business Administration, Human Resources, Office Management or any related fields.

Main Duties

• Proactively manage a variety of Secretarial/administrative activities, processes and projects working with the School Principal office/HRO to ensure efficient and timely delivery.
• Meets and observes a wide variety of guidelines and regulations set by Aldar Education, ADEK and other regulatory bodies.
• Spreads awareness of policies, procedures and guidelines between staff, students and parents to ensure a compliance culture within the school.
• To be up to date with all changes in ADEK admissions and registrations policies and procedures.
• Manage and coordinate all communications and requests from/to the ADEK.
• Liaises with ADEK and other governmental entities as necessary to ensure an effective and expedient communication, whilst building strong relationships.
• Provides information to and receive information from ADEK and to deal with associated requests appropriately.
• Be aware of and comply with policies and procedures relating to security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Contributes to the overall ethos/work/aims of the school.
• Participates in training and other learning activities and performance development as required.
• Reports compliance issues and recommends solutions.
• Always ensures the highest levels of integrity and confidentiality

Specific Duties

• Serves as an English to Arabic and Arabic to English translator for the school
• Translates key policies and documents from English to Arabic and vice versa including completion of Arabic documentation for ADEK
• Acts as an interpreter at parent-pupil meetings, as required
• Maintains the ADEK system including PD to ensure compliance
• Maintains and monitors the ADEK PASS Staff Information System and follows up/reviews the school employees ADEK approvals issuance along with the communication with employees
• Ensures new employees are compliant with ADEK staffing policies including policy 26 for staff licensing and qualifications.
• Monitors the school current employees appointment letter expiration and ensures renewals taken place whilst communicating with employees on documents submission
• Ensures all school employees and external employees are registered on ADEK PASS system and have been issued an ADEK approval/appointment letters
• Follows up with employees on required documents to ensure compliance with ADEK system.
• Prepares documentation for employee visa approvals (new & renewals) and liaises with Typist and Public Relations Officer to process on time.
• Liaises and coordinates with the PRO to issue the employees visa and labour contract to be compliant with the issued ADEK appointment letters.
• Liaises with HRO if employee fails to provide required documents to comply with ADEK PASS system.
• Monitors school license on Emiratisation % to be incompliance with Government Regulations.
• Maintains Employee filling, archiving and document controlling.
• Ensure registration of new students are reflected on the ADEK eSIS system.
• Ensures all current student records are accurate and up to date with respect to their eSIS registration.
• Maintains and monitors 'Trips & Visits' records with obtaining its required ADEK approvals. Any other duties as directed by the Leadership Team