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Grants Management Officer


Posted on January 14, 2020

1 - 2 years Jordan - Jordan

Any Graduation. Any Nationality

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Job Description

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The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and whenever possible for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation
DRC Jordan is looking for a qualified Grants Management Officer will play a key role in supporting and coordinating reporting, grant management, donor compliance, as well as project development (proposals, concept notes, expressions of interest, etc.).
About the job
The individual will report directly to Grants Management Specialist/HOP. Your main duties and responsibilities will be:
Reporting (50%):
Coordinate external donor reporting (including relevant data collection from different staff/departments) ensuring high-quality, well-written, accurate and timely narrative reports (monthly, mid-term, annual and/or final) meeting donor and DRC requirements
Follow up with the Finance department on donor financial reporting and audits
Liaise with the regional and HQ focal points for coordinating internal reviews of reports prior to submission
Coordinate data collection for monthly/quarterly reporting on UNHCR-run ActivityInfo and FTS online databases
Support reporting on JORISS (Government online platform) by collecting relevant data/information
Grants Management (30%)
Responsible for updating DRC s Information Management System (Dynamics) in a timely manner, with key documentation related to grants (contracts, amendments, MoUs, etc.), and ensure hard copies are stored appropriately according to DRC documentation policy
Update DRC Jordan s Grants Tracker and share it with relevant team members on a monthly basis
Work in collaboration with the Finance Unit at country level as well as HQ for the submission of donor instalment requests
Organize and co-facilitate all Grant Kick-Off, Review and Closure Meetings with field teams and other relevant staff
Advise DRC programme and finance team members on appropriate action for grant related challenges and coordinate with DRC senior staff in decision making
Facilitate positive relationships with DRC s donors in country, ensuring timely communication, resolving of any potential issues and attending to ad-hoc requests
Regularly liaise with donor focal points in a professional and competent manor
Programme Development (10%):
Support the Grants Management Specialist with the development of concept notes and proposals as needed, notably by collecting and compiling necessary inputs from program staff, technical advisors, HQ/Regional Office and partners (if relevant) and through the provision of technical guidance in respect to donor requirements, always ensuring internal deadlines are observed
Support with DRC s fundraising strategy, donor scoping and donor engagement plans
Donor Compliance (10%):
Maintain up-to-date information on DRC Jordan s current donors with regard to compliance and standards, and ensure all donor guidelines and requirements are respected
Assist with strengthening the capacity of field staff and local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, and other topics as needed
About you
Required / Desirable
Have a university degree, preferably in social sciences, business administration, international relations, humanitarian aid/development, or other relevant field
Master s Degree in relevant field (preferred but not mandatory)
2 years of experience working with INGOs in field locations
At least 1 year of experience directly working on donor reporting, grants management, program support, or proposal development
Strong knowledge of institutional donor regulations (e.g., PRM, GIZ, SDC, UNHCR, and/or EU)
Good understanding of key financial procedures
Familiarity with Programme Cycle Management
Excellent computer skills (MS Word, Excel, online databases, etc.)
Good understanding of protection and livelihood programming
Ability to analyses complex data and/or information and present it to various audiences
Proficient in English (very strong writing skills required)- Arabic is an asset
In this position, you are expected to demonstrate DRC five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Designation of Duty Station**: Amman**
Start date: March 2020
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A pplications sent by email will not be considered.**
Closing date for applications: 21 Jan 2020
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport .
For further information about the Danish Refugee Council, please consult our website drc.ngo .
How to apply:
Apply Here



Grants Management Officer


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