As a senior member of the Syria Country Office, the Head of Grants Management will share accountability with other members of the Extended Senior Management Team for the direction and coordination of Mercy Corps Syria Response. S/he will provide leadership of the Grant Management Department, instituting best practice in grant management procedures and processes. The role will lead a team responsible for grant stewardship of multiple large and complex projects throughout the entire grant life-cycle, including fundraising strategies, pre-positioning, new business development, contracting, implementation and grant close-out, focusing on compliance, assessment and mitigation of business risk, developing and rolling out systems and processes for grant operations, which bridge programs with other departments, including finance, operations and HR. The candidate must demonstrate expertise and leadership to meet all pre- and post-award management requirements in developing new business opportunities, funding strategies and donor engagement. A particular focus of the role will be in stewarding complex and multi-hub grants, which span multiple program management teams across the many different contexts and requirements within Syria.
Essential Job Responsibilities LEADERSHIP
• Design and implement a coherent organizational structure for the Grant Management Department that is consistent with agency practices and appropriate to program needs.
• Support to establish, maintain, and improve active and regular working relationships with: donors, partner agencies including major institutional donors, and local and international NGOs.
• Ensure that the required Grant Management support is provided promptly, at scale and in line with the best practice during emergencies.
• Provide leadership to the Grants Management Department, ensuring a culture that promotes accountability, high performance, encourages team learning, creativity and innovation, and frees up our teams to achieve impact for our beneficiaries and excellent customer service to our donors and key stakeholders.
• Provide strategic support to the SMT on all aspects of grant management including funding pipeline management, award contracting and donor compliance.
• Support development and implementation of the Country Office funding strategy, making recommendations and flagging issues to the SMT and Mercy Corps HQ as appropriate.
• Ensure accurate and up to date information on the funding pipeline and grant portfolio is readily available to SMT and members.
• Working with the Finance Director, ensure the Country Office has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
• Work with the hub-level Program Directors, Sub-Award and Compliance Director, Field Program and Support Teams, as well as HQ offices throughout the grant cycle to ensure appropriate set up of new grants, ongoing reporting and close out of awards.
• Identify business risks in regards to grants and donor contracting, and inform SMT to ensure informed decision-making with appropriate mitigating actions in collaboration with department directors.
• Ensure accountable reporting to donors through establishing, implementing and monitoring of strong reporting mechanisms, which reconcile Finance, Operations, Distribution, and M&E data.
• Recruit, train and manage grant management staff.
• Support coordination and document all Program Kick-off, Program Review and Close-out meetings, track action points for follow-up and record/document all lessons learned.
• Facilitate communication between field teams, donors and HQ, as and when required, including the preparation of program and contextual updates for key stakeholders.
• Maintain and update project management tools, including funding trackers, grant trackers and dashboards.
• Work closely with the PaQ team to collect information on program monitoring, progress and quality to support ongoing reporting, proposals and other operational management tools.
Knowledge and Experience
• 7+ years of experience related to humanitarian or developmental work, including: Preparing writing and analysis on programmatic activities; Basic budget development and management experience; Managing work plans; Representing programs with donors and external stakeholders.
• At least 2 years experience working on grant management in a senior leadership role
• Excellent writing and communication skills required.
• Ability to produce and edit documents under deadline pressure.
• Ability to coordinate funding proposals and progress reports from key institutional donors (USAID, DFID, OFDA, ECHO, EC. etc.).
• Strong financial literacy, able to develop budgets, budget narratives and provide detailed analysis of BvAs
• Experience with monitoring and evaluation and other learning efforts.
• Strong understanding of key humanitarian principles and good practices.
• Demonstrated flexibility and creativity in planning and problem solving.
• Ability to efficiently manage competing priorities with limited supervisor input.
• Willingness and ability to travel frequently to Mercy Corps project sites and field locations, including traveling to insecure environments, is required.
• Experience working in a multi-cultural setting.
• Graduate degree in a relevant field preferred.
• Experience working in the Middle East region and Syrian context preferred.
• PM@MC certified preferred.
• Fluency in English is required. Proficiency in Arabic or Kurdish is a plus.
• Strong organization skills with attention to detail
Industry Type :
NGO / Social Services / Community Services / Non-Profit
Functional Area :