Head of Planning, Reporting and Evaluation Division

European Union Capacity Building Mission in Somalia (EUCAP SOMALIA)

1. Reporting Line:

The Head of Planning, Reporting and Evaluation Division reports to the Chief of Staff.

2. Main Tasks and Responsibilities:
To lead, manage and coordinate the work and staff of the Division, to produce the
Mission operational planning, reporting and analysis requirements, including, the
monthly, six-monthly and special reports and to ensure that project management
activities are in line with the mission mandate;
To compile, ensure consistency and update the Mission Implementation Plan in
coordination with the Mission operational and coordination elements, and monitor its
execution, including benchmarking, analysis and evaluation of outcome;
To support external communication and cooperation on technical planning with relevant
stakeholders in the Mission area of operation in conjunction with the Mission operational
and cooperation/coordination functions;
To supervise and support the analysis and drafting of reports originating from Mission
operational and advisory elements (on operational activities and state of play on
mandate implementation), in line with the relevant planning documents;
To ensure timely and accurate reporting and information flow within the Mission to the
Civilian Operation Headquarters, EU Member States and other international
stakeholders;
To identify, manage and report the risks arising from the implementation of specific
processes/systems/projects;
To implement gender-responsive leadership and ensure gender, human rights and
environmental mainstreaming internally and externally in mandate implementation;
To uphold a strict zero tolerance policy to misconduct, including all forms of harassment,
sexual harassment, discrimination and abuse, and proactively ensure an equal and
inclusive work environment for all staff;
To raise awareness of staff on their rights, obligations and appropriate standards of
behaviour, including existing formal and informal complaint and support mechanisms;
To coordinate and support the Mission s Leadership on the Mission s mandate
assessments, reviews and development of the Mission s main planning document
(Operational Plan - OPLAN);
To supervise the risk management collection procedure and support the Chief of Staff
on the Mission s Risk Management process.

3. General Tasks and Responsibilities:
To identify and report on lessons learned and best practices within the respective area
of responsibility;
To contribute and ensure timely reporting on activities within the respective area of
responsibility;
To take account of gender equality and human rights aspects in the execution of tasks;
To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:
Successful completion of university studies of at least 4 years attested by a diploma OR
a qualification in the National Qualifications Framework which is equivalent to level 7 in
the European Qualifications Framework OR a qualification of the second cycle under
the framework of qualifications of the European Higher Education Area, e.g. Master s
Degree OR equivalent and attested police and/or military education or training or an
award of an equivalent rank;
AND
A minimum of 6 years of relevant professional experience after having fulfilled the
education requirements, out of which a minimum 2 years at coordination/management
level.

5. Essential Knowledge, Skills and Abilities:
Ability to exercise collaborative, sound and effective leadership;
Ability to manage, mentor and motivate a professionally diversified and multicultural
team;
Ability to establish, plan, and review priorities;
Ability to communicate and engage with senior officials and governmental decision
makers;
Report compilation, drafting, analytical and research skills.

6. Desirable Qualifications and Experience:
Master s Degree in management, business administration or other related subjects, or
international/national certificate/diploma in management/leadership;
Experience in the area of knowledge management, organisational learning or policy
development;
International experience, particularly in crisis areas with multinational and international
organisations;
Project management and risk management qualification/Certification.

7. Desirable Knowledge, Skills and Abilities:
Knowledge about functioning of CFSP and civilian CSDP-related operational planning,
methodologies, processes, and formats;
Knowledge and experience in benchmarking methodologies and Lessons Learned
processes;
Knowledge and experience in monitoring and evaluation processes and
methodologies;
Analytical capability and profound knowledge of information collection and analytical
methods;
Experience in International Organisation s planning processes.