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Hire Desk Controller Dammam

Rapid Access

Posted on November 8, 2019

2 - 3 years Eastern Province - Saudi Arabia

Any Graduation. Any Nationality

Opening 01

Job Description

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The main purpose of this role is to support the management team and depot performance by helping to convert internal sales enquiries into orders and providing effective customer service and general administration.
The Hire Desk Controller will be based in our depot in Dammam and will be the main point of contact for customers who are seeking to hire our equipment in the region.
The role holder will deal with incoming calls from customers in a timely, efficient and effective manner. This will be done by providing quotations, liaising with the internal departments to ensure equipment is available, processing orders, coordinating deliveries and collections as well as managing any associated sales administration.
This role is best suited for individuals who are passionate about delivering great customer service and someone who thrives within a sales and service environment.
Hire Desk and Internal Sales
Schedule the drivers, organise and prioritise the daily dispatch of machinery, taking into current availability and returning hires
Engineering Support
Actively manage and retain an active customer base within an agreed percentage
Work with closely with the field sales team and keeping them informed of any developments relevant to their accounts
Build strong relationships with colleagues in other depots to enable and accept passing of remote hire orders
Conduct post-sales follow up customer calls customer to increase renewal sales rates and ensure high levels of customer satisfaction
Help the team to actively promote Rapid Access products and service offerings to customers and prospective customers
Building strong long-term and productive relationships with customers by providing excellent customer experiences through quick and efficient investigations and resolving of all customers queries to ensure the delivery of our service promise
Feedback on customer and market information to colleagues in sales
Ensure correct communication towards team members in terms of daily team work, sharing information, sharing workload, adjusting schedules and holidays with the relevant back up persons
Ensure customers are made aware of order, stock and delivery status
Manage and resolve any potential mid-hire events such as machine breakdown, exchange of a machine, extension of the hire. Updating customers and maintaining relations as necessary
Support the Field Sales Team with sales order quotations
Set up and open new accounts, maintains records on the ERP system and performs related order processing tasks
Acting as the first point of contact for the Engineers regarding general queries
Provides administrative support for the Service Manager and the wider
Engineering team
Manage and organise Engineering documents, files and other records on the internal company software system
Verify and track Engineering Division invoices using the internal software system
Maintain the Engineering Department job schedule on a daily basis in
conjunction with the Service Manager

Helpdesk / Customer Service / Telecalling

Desired Candidate Profile

The chosen candidate will meet ALL the essential criteria below:
Educated to A Level standard or equivalent
Experience working in a fast-paced, customer service related role
Computer literate in the use of Microsoft Office packages
Experience of preparing draft financial reports in Excel
Fluent in English (verbal and written)
A professional manner with good (written and verbal) communication
Excellent written and verbal communication skills
Strong administration, time management and organisation skills
Self-motivated with the ability to prioritise own workload to meet deadlines
Friendly and team orientated approach
Ability to prioritise workload in order to meet deadlines, whilst dealing with a number of projects simultaneously
Ability to deliver an excellent customer experience (in person and over the phone)


Hire Desk Controller Dammam


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Rapid Access

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