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Hiring Female Junior Private Personal Assistant

Taryam Omran Holding LLC

Posted on January 10, 2019

3 - 7 years Sharjah - United Arab Emirates

Any Graduation. Any Nationality Female

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Job Description

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(*Maternity Cover – 6 months – Immediate start)*
A temporary to permanent position

As part of a small, evolving private Family Office, you will be capable of working on a wide variety of tasks and projects ranging from A-Z and of wearing different hats. The key elements of the role are to cover maternity leave and thereafter assisting the Office Manager through advance-planning, strong communication, flexibility and adaptability.
•Perform a variety of administrative or executive support tasks that may be highly confidential and sensitive.
•Managing active action lists to keep tasks moving forward (yours and others)
•Ensure high standards of accurate record keeping and filing (hard and soft copy) as well as ensuring templates are up-to-date and relevant.
•Make travel arrangements and prepare itineraries. Making all necessary arrangements for immediate and extended family members, as well as ensuring all runs smoothly during the trips.
•Manage documentation for the family, including passport and visa renewals, health insurance claims, monitoring loyalty programs.
•Negotiate maintenance related issues for personal property and handle the coordination of work done on personal property.
•Coordinate with household staff to ensure smooth day-to-day operations, ensuring everyone has what is needed to succeed in their role.
•Organise and accept deliveries.
•Make personal purchases and errands.
•Arrange appointments and restaurant reservations.
•Assist with hosting private events.
•Attend to work and family needs including after hours or on weekends via phone or email
•Overlook office staff as well as personal/family affairs


Other

Administration

Desired Candidate Profile

Happy to operate independently as well as work closely with others
Easily able to 'switch hats' depending on the subject matter or situation, from very personal and private to corporate, maintaining professionalism, discretion and confidentiality
Organised – ability to prioritise and manage own workload amid conflicting demands and busy work periods
Able to use judgment, initiative and have decision-making ability
Natural and friendly with a positive attitude, calm and patient, working well in a small team.
Proficient in a number of Microsoft software packages such as (but not limited to) Word, Excel, Outlook and Power Point
A confident driver with a clean license
Accurate/attention to detail/pride in work
Fluency in English – spoken and written. Arabic would be an advantage
Team Player with an affinity to help others
Must have a genuine interest in supporting all elements of business and family life.

Location: Sharjah (note regular travel to locations in Dubai required)
Experience: You will ideally possess 3+ years of experience as a Private Assistant in a similar role with proven longevity in prior positions
Education Requirements: Graduate
Profile: Aged between 25 – 35 years

Please detail your salary expectations for this role when you apply.

Only shortlisted candidates will be contacted. Applicants should be available in the UAE to attend the face-to face interview.

Closing date for applications: Wednesday 16th January 2019

Keywords

Organisation time management tack & discretion Active listening skills Multitasking skills A proactive approach accuracy and attention to detail.

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Taryam Omran Holding LLC

Roots and heritage signify significant importance in the Middle East. Thus, although TOH is new, the Taryam family name has been synonymous with business success, creativity and diversification for over 30 years.

Built from the ground up on a set of guiding principles, we recognize the importance and uniqueness of any type of investment. Moreover, we view investments on a long-term basis and provide each one with first hand attention.
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Contact

Name/ Designation:
Angela Henderson - Office Manager

Address: Suite 1401, Al Hind Tower, Al Qasba, Sharjah
Sharjah
United Arab Emirates
6823

LandLine:--

Fax:--

Mob.:--

Website http://toh.ae/


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