Handle all administrative responsibilities and tasks of housekeeping department. Ensure up to date reports and information on departmental projects. Make sure to complete required reports and projects on time and ensure smooth operation. In charge of housekeeping payroll systems and purchasing. Assist and answer associates needs and act upon associate and superiors requests.
SCOPE / BUSINESS CONTEXT
A Full Time position based at JW Marriott Marquis Dubai.
Number of Direct Reports - 2
Titles of Direct Reports – Coordinator Admin
Able to speak and read English, having an experience in similar position for at least 12 months with great Interpersonal skills.
Skills and Knowledge
Good level of English essential
Ability to interact with different cultures
Able to work under pressure at times
Computer literate ( Excel, Word, Outlook & OPERA)
Multi-tasking in efficient manner
Education or Certification
Higher level of Education (Graduate)
The following are specific responsibilities and contributions critical to the successful performance of the position:
Maintain, update, and create employee payroll records and files (e.g., new employees, transfers, previous error, retroactive increases, overtime and sick pay).
Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information, and post information onto designated records.
Complete payroll adjustments as per company standards prior to the cutoff date.
Review payroll register from payroll system for accuracy.
Handle inquiries and provide information to employees and managers/supervisors on payroll matters
Updating Vacation Tracker
Updating daily Vacation requests
Prepare monthly Invoice at month end for all buy out labor companies and other suppliers
Monitor/Action Local Expense Forms
Prepare monthly accruals at month end
Monitor monthly check book
Place supply orders in the system and follow up with suppliers
Complete requisition forms for inventory and supplies.
Notify manager/supervisor of low stock levels in a timely manner.
Troubleshoot vendor delivery issues.
Assist management in establishing and communicating goals, performance expectations, timetables and deadlines for shift or departmental operations to hourly employees and ensure that they are understood.
Listen to hourly employees' suggestions for improving how work is done and how guests are served, gaining management support as needed to act upon suggestions.
Serve as hourly employees' first point of contact as part of the Guarantee of Fair Treatment/Open Door Policy process.
Coordinate tasks and work with other departments to ensure that the department runs efficiently.
Encourage and motivate employees to perform their best, take responsibility for tasks and assignments, make decisions and provide input on possible improvements.
Receive and distribute incoming faxes, letters etc. to appropriate personnel and guests.
Responsible for correspondence, filing and written work.
General typing requirements.