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HR Assistant / Admin Assistant

Confidential Company

Posted on August 15, 2019

3 - 5 years Dubai - United Arab Emirates

Any Graduation. Indian, Filipino Female

Opening 01

Job Description

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HR Support / Employee Documentation

1. Employee record maintenance
2. Employee leave management
3. Employee probation/ progress report development
4. Staff recruitment participation
5. Creation of employee central file for easy tracking of expiry dates
6. Employment visa application & cancellation/ preparation of required documents
7. Application of various certification request on line / free zone portal
8. Application / cancellation of free zone labor card
9. Employee medical insurance management
10. Issuance notification to clients concerning official holidays

General Administration Support

1. Reports consolidation and data management
2 Business correspondence & memo preparation
3. Business travel arrangements – ticket and hotel reservations
4. Legal documentations maintenance – tracking expiry dates (trade license renewal)
5. Systematic filing both electronic and printed documents
6. Coordination with various suppliers – keeping record of monthly expenses
7. Coordination with office maintenance
8. Monitoring of annual vehicle registration and insurance renewal
9. On-line payment of monthly office bills, electricity, phone and other office related expenses
10. Free zone Portal maintenance – tracking bank guarantee for visa related expenses
11. Tracking of airway bills of courier companies – monthly expenses
12. Coordinate with company driver for daily assignment
13. Supervise office assistant in cleaning office premises
14. Take charge in distribution of mails for post box
15. Coordinate with accounts in various payments – suppliers/ bank deposits etc
16. Upkeep the reception area


Metals / Steel / Iron / Aluminium / Fabrication

HR / Human Relations / Industrial Relations

Keywords

Administration Office Administration Front Desk HR Assistant Visa Processing Recruitment Employee Relations Hr Employee Engagement Administration Work

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