HR Assistant

Client of Talentmate

The HR Assistant plays a crucial role in supporting the Human Resources department in various administrative and operational tasks. This position is designed for a detail-oriented and organized individual who thrives in a fast-paced environment. The HR Assistant provides support in maintaining employee records, coordinating recruitment processes, and assisting in the implementation of HR policies and procedures. They serve as a point of contact for employees, addressing inquiries and providing guidance on HR-related matters. The HR Assistant helps ensure that the HR department runs efficiently and contributes to creating a positive work culture. This role requires excellent communication skills, a high level of confidentiality, and a proactive approach to problem-solving.

Responsibilities

• Assist in the recruitment process by preparing job postings and scheduling interviews.
• Maintain and update employee records in the HR database accurately and timely.
• Coordinate HR events such as training sessions, workshops, and staff meetings.
• Respond to employee inquiries regarding HR policies and procedures effectively.
• Prepare HR-related documents, including contracts, offer letters, and termination notices.
• Assist with payroll processing by collecting and verifying employee timesheets.
• Support the onboarding process for new employees by ensuring all documentation is complete.
• Monitor and manage employee leave records, including vacation and sick leave tracking.
• Maintain confidentiality of employee information and sensitive HR records.
• Facilitate communication between the HR department and other departments as needed.
• Contribute to developing and implementing HR policies and procedures.
• Participate in HR projects aimed at improving workplace culture and employee engagement.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant or in a similar administrative role.
• Strong organizational and time management skills are essential for this role.
• Excellent verbal and written communication skills to interact effectively.
• Proficient in using HRIS software and MS Office Suite for daily tasks.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong attention to detail and accuracy in maintaining employee records.