Control the Issuance of uniforms, name badges, hairnets, for new hires and during renewal.
Maintain records of accommodation, check- ins and check- out; occupancy of the accommodation.
Inspect company accommodation to ensure that hygiene and employees are abiding to the policies on a regular basis.
Visit accommodation with logistics to ensure that the accommodation is maintained, cleaned and all required necessities are available and intact with utmost cleanliness.
Ensure that the Welcome Pack is ready before any new store staff arrives from outside UAE.
Ensure OHC Cards are available in the stores as per the list required by Municipality.
Ensure renewal of OHC Cards on time.
Coordinate with Logistics for transportation of new arrival staffs.
Maintain trackers for all the above provided by the company for easy data management and update the HR Software on a regular basis.
Other admin activities as designated by the HR Manager and the management
Process New Visa Applications and Renewals Online Free Zone entities (DIFC / DMCC)
DMCC and DIFC Trade License and Establishment Card renewal on respective portals along with other applications like NOC, salary certificate, good standing certificate, updating annual audited reports, annual return, etc.
Process New Visa Application and Renewals on MOL, coordinating and following up with the PRO.
Application of Emirates ID online.
Ensure Visa, Labor Card, OHC, Emirates ID, Accommodation Contract renewals are done in a prompt and orderly fashion and avoid from incurring fines by following up with PRO appropriately.
Ensure that new employee’s bank accounts openings are processed.
Update WPS Numbers, Person Code and Bank Account Information in a timely manner
Processing Medical Insurance, including addition, deletion, modification etc.
Processing medical claims and following up with insurer regarding the same.
Processing & co-ordination of workmen compensation with the insurer.
Ensure cancellation of employees are processed after termination on system.
Monitoring passports in and out, coordinating with the logistics manager regarding the same.
Prepare employee request letter like NOC, Salary Certificate, STL etc.
Maintain trackers for all the above provided by the company for easy data management and update the HR Live on a regular basis.
Other Admin activities as designated by the HR Manager/Head and the Management
Manage transmittal of documents in an effective manner between other locations and head office.
Additional Job Responsibilities:
Assist management as and when required.
Manage hotel bookings whenever necessary.
Check for quotation on travel tickets and book them for new joiners and eligible staffs.
Create LPO’s as per procedures for travel tickets.
Maintain tracker for tickets issued for employees of the group given by HRM.
To maintain strict levels of confidentiality with regards to all areas of the business particularly commercial information and personal details of employees.
New Staff Arrivals and Hospitality
HR General Administration
Industry Type :
Fitness / Wellness / Gym / Salon / Spa
Functional Area :
HR / Human Relations / Industrial Relations